Admin Assistant REMOTE

This fully remote Administrative Assistant role supports senior IT executives by managing calendars, coordinating meetings, arranging travel, processing expenses, and handling day-to-day administrative operations within a financial services environment. The ideal candidate has 3-5 years of administrative experience, strong Microsoft Office and communication skills, and preferably experience supporting technology leaders in a fast-paced, team-oriented setting. Client Details Supported senior technology executives at a global financial services organization, providing high-level administrative support, calendar management, meeting coordination, travel arrangements, expense reporting, and cross-functional communication in a fast-paced corporate environment.

Description Provided executive-level administrative support to senior technology leaders within a global financial services organization. Managed complex calendars, scheduled meetings, and coordinated executive appointments across multiple time zones. Organized and prepared meeting materials, agendas, presentations, and logistics for leadership meetings. Coordinated domestic and international travel arrangements, including itineraries, accommodations, and transportation. Processed and tracked expense reports in accordance with company policies and deadlines.

Facilitated communication between executives, business partners, and cross-functional teams. Managed conference room bookings, meeting logistics, and virtual collaboration tools for remote and hybrid meetings. Maintained executive contacts, distribution lists, and organizational records using Microsoft Outlook and other business systems. Coordinated visitor access, security badge requests, and site access permissions as needed. Assisted with SharePoint access requests and shared-site permission management.

Supported document preparation, presentation formatting, printing, binding, and distribution of business materials. Handled incoming calls, screened inquiries, and routed communications appropriately. Collaborated with administrative team members to ensure seamless coverage and operational support. Managed office-related administrative requests, including supplies, mail distribution, and courier services. Demonstrated strong multitasking, prioritization, and problem-solving skills in a fast-paced, deadline-driven environment. MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law.

MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. Profile A successful Admin Assistant should have: 3-5+ years of Administrative Assistant or Executive Assistant experience, preferably within the financial services industry. Proven experience supporting senior executives, directors, or technology leaders in a corporate environment. Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Copilot.

Exceptional calendar management and scheduling skills, with the ability to coordinate complex meetings across multiple stakeholders and time zones. Experience arranging travel, managing expense reports, and handling executive administrative tasks with accuracy and discretion. Excellent verbal and written communication skills with a professional and polished demeanor. Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.

Self-motivated and capable of working independently in a fully remote environment. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Adaptable and resourceful, able to respond effectively to changing priorities and last-minute requests. Team-oriented mindset with a willingness to collaborate and provide backup support to administrative colleagues. Comfortable working in a fast-paced, high-pressure environment while maintaining…