Executive Assistant, Program Leadership

Reports To: Vice President, Program Strategy, Learning and Impact

Location: US Home Office (Remote)

Status: Full-Time, Exempt

Salary Range*: $60,000 - $65,000 (IC2/B3)

Start Date: Immediate

Facing History & Ourselves is a global education non‑profit organization that challenges teachers and students to use lessons of history to stand up to racism, antisemitism, and other forms of bigotry and hate.

We are seeking an Executive Assistant to provide high level and direct administrative support to the VP, Program Strategy, Learning and Impact and the Program Leadership team.

You will provide direct support (50%) to the Vice President and will frequently represent her and the organization as a whole through verbal and written communication with a variety of stakeholders. You will also provide administrative support to the Sr. Program Leadership team (25%) as well as org‑wide Program events (25%).

This role will work collaboratively with other national program and cross‑functional admin staff. This is an excellent and exciting opportunity to learn about a non‑profit from a high level perspective!

You may be in the early stages of your career, but have solid work experience through internships and other work opportunities. You are an organized, calm, proactive, dedicated, intuitive, thoughtful, and detail‑oriented individual. You are solutions‑oriented and excel at juggling competing priorities. You feel successful when others around you are successful, too. You are technology‑confident, communicative and collaborative; you bring tact, diplomacy, and persistence to the workplace.

Managing the calendar and priorities of the VP will require you to anticipate her needs and build relationships with others across the organization, while appropriately negotiating, prioritizing, and supporting the needs of the Program team.

You will manage a full stream of communications coming both in and out of the VP’s office, and will play a crucial role in building administrative processes while sustaining strong partnerships and collaborations throughout the organization and the broader community. You are proficient at taking notes and minutes, culling action items from meetings and following up on those items. You bring a positive, can‑do attitude, a passion for learning and growth, and a desire to help build community within the team and the organization.

The Program Team is collaborative, supportive and flexible. We are focused on passionate educators who care deeply about students and teachers. Innovative and entrepreneurial, we constantly look for better ways to reach more teachers in ways that meet their needs and drive student impact. We prioritize building a team that represents the communities we serve. We work closely together and depend on clear communication, commitment to each other as a team, and a positive work environment.

• Manages inboxes, filters requests, and elevates only the most critical issues to the VP
• Manages calendars, invites, meetings, and other scheduling based on priorities and needs
• Coordinates end‑to‑end planning of travel, including all logistics and expense reconciliation
• Monitors budgets and tracking expenses against those budgets

• Conducts research, prepares briefing materials, sets agendas/objectives, and gathers information on the VP’s behalf
• At designated meetings, provides technical support (Zoom, Click Up, etc) and takes critical meeting minutes, deciphering important information for follow up and next steps
• Drafts follow up communications tracks action items, and ensures key deliverables are met

• Builds the structural backbone of the VP’s office, from task execution to process design, ensuring that the organization’s mission is supported by robust digital workflows, clear documentation, and seamless stakeholder communication.
• Designs and maintains projects using specified technology and/or tracks data through digital systems.
• Develops, documents, and implements Standard Operating Procedures (SOPs) that institutionalize…