Office Manager; Onsite

Job title: Office Manager (Onsite - New York)

Location: New York - Home Office, New York-USA

Req : 3009

Workplace Type: Onsite

Octave is seeking a highly organized, proactive, and detail-oriented Office Manager / Executive Assistant to support executive leadership, Investor Relations activities, and day-to-day office operations in our Midtown Manhattan New York office. This will be an onsite role and will serve as a key partner in ensuring seamless office functionality, executive coordination, investor event support, and an exceptional in‑office experience for employees and visitors.

• Manage complex calendars, travel arrangements, expenses, and scheduling for executive leadership and Investor Relations activities
• Coordinate meetings and events, including room bookings, catering, visitor registration, AV setup, and overall logistics
• Partner closely with the Head of Investor Relations and Executive Assistants to the CEO/CFO to align schedules and support investor‑related meetings and events
• Support investor events hosted in the New York office, including planning, coordination, and onsite execution
• Oversee day‑to‑day office operations, including supplies, inventory, vendor coordination, shipping/receiving, and space management
• Manage office access, visitor badging, and communication with building management
• Coordinate catering and dining arrangements while ensuring timely setup and support during meetings and events
• Handle office communications, administrative requests, and general support for employees, visitors, and vendors
• Track invoices, purchase orders, and office‑related expenses and budgets
• Maintain a professional, organized, and fully operational office environment while supporting ad‑hoc business needs as they arise

#LI-AW1

• Ability to work onsite 5 days a week in our Midtown Manhattan New York office
• Flexibility to support extended hours during high‑volume meeting or event days
• Strong organizational and time‑management skills with the ability to manage multiple priorities in a fast‑paced environment
• Excellent written and verbal communication skills
• Exceptional attention to detail and problem‑solving abilities
• Professional, customer‑service‑oriented mindset with a proactive approach
• Ability to work independently while collaborating effectively across teams and leadership levels
• Proficiency with Microsoft 365, scheduling platforms, video‑conferencing tools, and general office technology

Octave will not sponsor applicants for a work visa for this position.

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.