Executive Assistant

Cervello Global Corporation is seeking an Executive Assistant to support

Headquarters Marine Corps, Combat Development & Integration (CD&I) is executing Force Design initiatives, requiring high-tempo, executive-level administrative support to the Assistant Deputy Commandant (ADC). This role ensures disciplined schedule control, travel execution, stakeholder coordination, and timely deliverables for senior leadership. An active Secret security clearance is mandatory.

• Tasker & Correspondence Management (ETMS2):
  Intake, route, and track taskers;draft and finalize remarks/reports; maintain working drafts/finals on CD&I share drives and DON SharePoint/web repositories (e.g., TMS2); manage comment resolution matrices (CRMs) as required.
• Executive Admin & Communication s:
  Prepare memos/letters/binders; format to Department of the Navy standards; answer and log calls; process in/out communications(including classified); manage office supplies and rosters.
• Meetings/Events:
  Coordinate calendars (Microsoft Outlook), agendas, read-ahead binders, and minutes; de-conflict schedules; arrange rooms within the Pentagon andwithin 15 miles of the Pentagon; notify stakeholders of changes.
• Records & Document Services:
  Copy/print/scan/shred/fax; maintain paper/electronic files; never leave documents unattended at devices; upload to share drives/SharePoint.
• Defense Travel System (DTS):
  Prepare itineraries/orders; review authorizations andvouchers for JTR compliance and forward within four (4) business hours of submission;retain receipts per JTR (6 years, 3 months).
• DISS & Classified Visits:
  Transmit security clearance information and process visit requests (VARs) for classified meetings.
• IT & Facility Requests:
  Submit and track tickets using HQMC systems; employ aCalendar Request Form to capture BLUF, attendees, outcomes, and VTC/telecon needs.

• Clearance:
  Secret eligibility with a favorably adjudicated Tier 3/T3R (or active Secret);meet “Qualified U.S. Contractor” criteria under 32 CFR Part 117.
• Systems/Tools:
  Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook),SharePoint, Teams; experience with ETMS2, DTS, and DISS.
• Executive-Level Support:
  Demonstrated success in calendar control, travel coordination,correspondence, and executive report preparation supporting SES/Flag or equivalent.
• Protocol & Stakeholders:
  Strong grasp of military protocol; ability to liaise professionally with HQMC, DON, OSD, Joint Staff, and federal/industry partners.
• Quality & Timeliness:
  History of meeting high-accuracy, high-timeliness standards infast-paced environments (e.g., 98–100% metrics for tasks, communications, and meeting support)

• Experience preparing agendas (NLT 24 hours prior), minutes (NLT 2 business days), andread-ahead binders (daily NLT 0900; weekly NLT Friday 0900 for following week).
• Familiarity with DoD conference reporting tools and Pentagon/Quantico rooming processes.

• Primary Duty Station:
  Raymond G. Davis Center, 3300 Russell Road, MCB Quantico;support at the Pentagon as required.
• Telework:
  May be considered ad hoc for discrete, non-collaborative, unclassified tasks;
  
  Government does not reimburse home-office costs.
• SIPRNet:
  Access provided at the Government facility when needed to support tasks.
• Local Travel:
  May occur within the National Capital Region; not reimbursed within 50miles of MCB Quantico.

NOTE:

Position is contingent upon Contract Award

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.