Field Office Coordinator - Water Pipeline - North Dakota

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Location:

ND, US

Company:
Black & Veatch Family of Companies

At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners.

With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help yougive us your best, and together we can build a world of difference.

Opportunity Type: Staff

Contract Hire Only for this Project: No

Join the Black & Veatch Construction team and build with pride
. As a 100% employee‑owned company, every role matters — you own your work, your impact, and your future. We lead with care
, and safety is non‑negotiable and embedded into every role, site and decision
, ensuring our teams return home safe, every day.

From field engineering to project management to quality and startup, you’ll work with cutting‑edge technology, learn from seasoned experts, and grow through real‑world, hands‑on experience. With a strong backlog across power, water, grid, and industrial markets, you’ll have the stability to grow and the opportunity to shape what comes next.

Responsible for coordinating a wide variety of administrative duties and tasks to ensure smooth project site office operations for typically either a smaller direct hire project or larger construction management project. Acts as main administrative liaison between site office and home office administrator. Performs and/or oversees activities relating to accounting, timesheets, human resources, equipment and supplies. Addresses craft payroll issues for projects.

Has daily contact with various clients, subcontractors and company employees. May plan, organize, direct and negotiate project office activities if required.

• Supervises administrative support functions and staff as needed, including receptionist and document control clerk, and possibly secretaries and file clerks
• Supervisory duties include coordination of day-to‑day activities, addressing performance issues, and recommending pay actions
• Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing
• Advises management regarding various HR polices and procedures, as well as applicable federal and state regulations
• Provides guidance regarding the disciplinary process . Participates in new hire safety orientation by explaining EEO, Worker's Comp, and site specific rulesandregulations
• Collects or coordinates timesheet collection and entry for Blackand Veatch professionals and/or craft personnel . Supervises all field accounts payable (AP) duties including the entry of purchase orders, matching of invoices with materials receiving reports, and submittal of documentation to home office AP for payment
• Maintains office equipment
• Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues
• Assists Project Field Management with administering and communicating policies and procedures
• Assists in project site mobilization and demobilization activities involving project team and equipment
• Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors
• Enters cost code information for Procurement cards, approves purchases when necessary, and submits corresponding documentation to home office procurement
• May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities
• May purchase office equipment…