Virtual Executive Assistant​/Office Manager – Remote Mental Health Practice

• Industry: Mental Health / Administrative Support / Medical Billing
• Expected
  
  Hours:
  
  Up to 8 hours per week
• Shift: Day Shift
• Company: Flourish & Focus ADHD Services
• Location: Remote (United States)
• Employment Type: Contract
• Pay Range: $18 – $22 per hour

Flourish & Focus ADHD Services is a boutique mental health practice specializing in ADHD testing and counseling for women. We are seeking a Virtual Executive Assistant / Office Manager to provide administrative, billing, and organizational support. This is a part‑time, remote opportunity ideal for professionals with experience in mental health services, medical billing, and executive‑level support.

• Deliver exceptional customer service via phone, email, and other channels
• Manage schedules using Simple Practice EHR, Google Docs, and Google Calendar
• Coordinate projects and ensure deadlines are met
• Support 1099 clinicians and collaborate with the practice owner
• Operate RingRX phone system and manage communications
• Use Docu Sign for electronic document handling
• Assist with event planning and logistics coordination
• Proofread documents for accuracy and professionalism
• Support social media implementation and content scheduling
• Handle billing, payroll, and insurance tasks using Simple Practice and Square Space

• Minimum 5 years of administrative experience in a mental health setting
• 1+ year experience with Simple Practice EHR for billing and scheduling
• High school diploma or GED
• Strong communication and organizational skills
• Proficiency in Google Suite (Docs, Sheets, Calendar)
• Experience with medical billing and insurance claims
• Ability to work independently and take initiative
• Comfortable with changing procedures and multitasking
• Excellent proofreading and document management skills

• Event planning and logistics coordination
• Social media management experience
• Familiarity with Square Space and RingRX phone systems
• Ability to assertively communicate and ask for task clarification
• Open to helping the owner organize and maintain detailed notes

Flourish & Focus ADHD Services fosters a respectful, collaborative, and growth‑oriented environment. We value accountability, learning from mistakes, and treating every team member with dignity. Your ideas will be heard, and your contributions will make a meaningful impact.

to apply