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Executive Assistant to Division CEO & MED Management
Remote / Online - Candidates ideally in
Indiana Borough, Indiana County, Pennsylvania, 15705, USA
Listed on 2026-06-10
Indiana Borough, Indiana County, Pennsylvania, 15705, USA
Listing for:
BAUMANN Federn AG
Remote/Work from Home
position Listed on 2026-06-10
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management
Job Description & How to Apply Below
Executive Assistant to Division CEO & MED Management
Be the trusted right‑hand to top leadership—drive coordination, communication, and executive support at the highest level.
We provide precision, innovation, and strong collaboration in the medical division, delivering metal springs and stampings for life‑saving devices.
To support our Division Medical CEO and the MED Management Team at our headquarters in Switzerland, we seek a highly organized, proactive, and dynamic Executive Assistant based in the Czech Republic.
RESPONSIBILITIES- Manage and coordinate complex calendars, annual planning, and daily priorities of the Division CEO and management team
- Prepare agendas, presentations, and meeting materials, take accurate minutes, and actively follow up on action items
- Ensure a clear, structured, and reliable flow of communication between Switzerland headquarters and the International organisation (mainly Czech subsidiary)
- Organise business travel (flights, accommodation, logistics) and support the planning of international meetings, workshops, and events
- Prepare high‑quality presentations, reports, and management documentation
- Take ownership of administrative processes such as expense reports and support operational tasks across the division
- Proven experience as an Executive Assistant or in a comparable role supporting senior leadership, ideally in an international or matrix organisation
- Excellent English (business fluent) is a must for daily interaction with the Swiss management team
- Czech at native or bilingual level
- German is a strong advantage
- Exceptional communication and organisational skills with a strong sense of priorities and deadlines
- A pragmatic, reliable, and trustworthy personality we can depend on
- A curious mindset with the ability to anticipate needs and solve problems proactively in an international virtual environment
- Strong sense of ownership and commitment to meeting deadlines with high accuracy
- Ability to work independently, handle confidential topics, and stay calm under pressure
- BSc/BA studies or higher professional education
- A highly visible role with direct reporting to the Division Medical CEO in Switzerland
- An international working environment in a stable and successful company
- Close collaboration with senior leadership and involvement in key business topics
- Primarily office‑based role with the flexibility of occasional home office by agreement
- A supportive and professional team culture
- Opportunities for personal and professional growth
- Competitive salary and benefits
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