Association and Event Coordinator

The Association Coordinator provides essential administrative, membership, and meeting support across multiple association clients served by Momentum Association Management. This role is ideal for a highly organized, service-oriented professional who enjoys variety, thrives in a fast-paced environment, and takes pride in helping associations run smoothly behind the scenes.

This position carries a particular emphasis on meeting and event coordination—supporting board and committee meetings, webinars, educational programs, and annual conferences from planning through follow-up. We are especially interested in candidates who enjoy the logistics and choreography of bringing people together and who want to grow their expertise in meetings and events.

By owning the day-to-day details of operations, membership services, and meetings, the Coordinator allows client Executive Directors and senior staff to focus on strategy, governance, and growth. This is a great fit for someone looking to grow with a fast-moving start-up; the role offers genuine flexibility and a clear path for advancement.

Momentum is a start-up association management company – we want eager professionals who want to embrace a fast-paced, start-up culture. Joining our team means hands‑on experience in all aspects of client work and working directly with our Founders and across various teams. We want individuals who are willing to grow with us!

Culture Fit:
Non‑Negotiables for Working at Momentum

Skills, systems, and workflows can be learned. These are the non‑negotiables when we talk about our team and why we will succeed.

• Client-First, Ego-Last
• Reliability is a Core Value
• Comfort with Ambiguity
• Process‑Oriented, Not Just Task‑Oriented
• Direct, Respectful Communication
• Ownership Mentality
• Respect for Time—Yours and Others’
• Mission Alignment with Associations and Nonprofits
• Growth Mindset Without Drama
• Professional Judgment & Discretion

Momentum is growing, and this role is built with room to grow. A Coordinator who develops real strength in meeting and event management can take on greater ownership of client meetings and conferences over time, with a path toward a dedicated meetings and events role as the firm’s portfolio expands.

Momentum is a modern, mission‑driven Association Management Company built to give associations flexible, high‑quality support without the rigidity of traditional models. Team members enjoy meaningful work, hands‑on exposure to meetings and events across a diverse set of organizations, flexible schedules, and a culture that values trust, professionalism, and growth.

• We are targeting this role to be at $50,000 - $65,000 annually.
• Work from home, be online during core hours, and support meetings as needed, but flexible schedules are embraced
• Opportunity for growth as Momentum expands
• Our benefits continue to evolve as we do – we offer:
  • ICHRA Reimbursements for Insurance Premiums
  • Retirement plan with 2% company match
  • Work from Home and Flex Schedules

• Coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients
• Set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms
• Coordinate speakers, presenters, sponsors, and exhibitors—tracking deadlines, materials, and approvals
• Build and maintain agendas, run‑of‑show documents, and meeting timelines to keep events on track
• Set up and support virtual meetings and webinars (e.g., Zoom), including rehearsals and live production assistance
• Provide on‑site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services
• Track continuing education credits, evaluations, and post‑event surveys, and compile post‑event reports
• Support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics

• Maintain accurate member records in association management systems (AMS)
• Respond to member inquiries regarding benefits, status, and engagement opportunities
• Generate membership reports…