Front Office Coordinator

Lima One Capital is seeking a Front Officer Coordinator for our Irvine location.

The Front Office Coordinator is a part time position, responsible for welcoming and directing visitors, candidates, and associates to Lima One. This position is responsible for notifying associates of the arrival of a visitor and will handle all mail from all carriers (USPS, Fed Ex, UPS, etc.) Responsibilities will include all aspects of the office administration.

This position will not be eligible for Remote Work.

• Serve visitors by greeting, welcoming, and directing them appropriately.
• Notify relevant employees when visitors arrive.
• Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
• Maintain visitor logs and key fobs.
• Follow security procedures, such as monitoring the logbook and issuing visitor fobs for vendors.
• Organize the reception area while complying with office procedures, rules, and regulations.
• Arrange meetings & schedules
• Keep a record of office supply inventory and needs. As well as stocking of supplies.
• Sign for deliveries and ensure all mail and packages are distributed accordingly.
• Assist with Parking needs for visitors and employees.
• Handle office seasonal decorations, coordinate birthday celebrations, and food is delivered for celebrations.
• Other assigned duties as needed.

• High School Diploma or GED
• 1-3 years of professional experience in a corporate/office setting.
• Proven ability to cultivate relationships with internal and external customers.
• Strong experience with Outlook, Word, and Excel and proficient experience with PowerPoint.
• Must possess a history displaying a positive, proactive and collaborative attitude.
• Exceptional time management, prioritization and organizational skills.

• Excellent verbal communications skills.
• Adaptability and flexibility to changing situations.
• Comfort working in a dynamic, high volume, fast-paced environment.
• Ability to understand and complete repetitive tasks.
• Must work well both independently and collaboratively within a team environment.

Lima One Capital does not sponsor H1B Visas. To be considered for employment, a candidate must be authorized to work in the United States for any employer and not require sponsorship, now or in the future.