Executive Assistant; Executive Support Specialist

Position: Executive Assistant (Executive Support Specialist 2)
## Executive Assistant (Executive Support Specialist
2)
Apply remote type:
Hybrid Work Option allocations:
Salem | OEM | Fairview Industrial time type:
Full time posted on:
Posted Todayjob requisition :
REQ-201151
** Initial Posting Date:
** 06/02/2026
** Final date to receive applications:
** 06/15/2026
** Agency:
** Oregon Department of Emergency Management
** Salary Range:**$4,650 - $6,199
** Position Type:
** Employee
*
* Position Title:

** Executive Assistant (Executive Support Specialist
2)
*
* Job Description:

**** Join the Oregon Department of Emergency Management (OEM) and help make a difference for communities across the state!
** We’re excited to announce an opening for an
** Executive Assistant (Executive Support Specialist
2)**—a key role on our Business Services team in Salem, Oregon. If you’re passionate about emergency management support and strengthening statewide resilience, we’d love to hear from you!

The Department currently has an opening for
** one full-time*
* ** Executive Assistant (ESS2)
** within the Business Services Department of OEM in Salem, Oregon. This is a full-time, permanent management service position with the flexibility of a hybrid work schedule**.
** Most weeks include
** three
* *** days in the office and two days working remotely**, with adjustments as needed to support business priorities and emergency operations. Remote work is reviewed periodically to ensure we’re meeting mission needs.
** What You’ll Do/General Duties:
** As an Executive Assistant, you’ll play a key role in helping Oregon’s emergency management leaders set direction for the future—strengthening statewide coordination, decision making, and resilience. You will:
* Maintains the BSCD Director’s calendar including scheduling items in their absence with final confirmation after consultation with BSCD Director.
* Monitors Division supply requests, orders and inventory for office-related supplies, equipment and paper products.
* Provide executive-level staffing, coordination, scheduling and note taking support for the IT Governance Committee, Safety Committee, Policy Review Committee and other standing committees supported by the Business Services and Compliance Director
* Provides logistical support upon request for events, trainings and conferences at OEM
* Provides backup support for fleet and facilities functions
* Maintains a calendar of external events. Works to ensure events being hosted at OEM do not conflict with facility maintenance needs.
* Responsible for coordinating with BSCD managers and staff on project activities to implement program goals and objectives such as information technology, human resources, facilities/fleet, policy and finance initiatives;
* Responsible for tracking and maintaining the division procedures and other documents necessary in managing the division programs; implements recommendations and updates to planning and procedure materials provided by management;
* Assists the BSCD Director in developing long and short range operational or program goals;
* Works with BSCD managers and stakeholders to resolve problems, gain compliance, reach a settlement or determine provisions of services for all division programs;
* Accepts inquiries, researches available support materials and acts as a liaison between agency and other State, Tribal, Federal agencies and/or the public in communicating program goals and objectives

For a copy of the position description, please email samantha.r.hoylegon.gov.

This role is a great match for someone who thrives on anticipating needs, connecting people and information, and supporting leaders in making thoughtful, strategic decisions.
** If you're looking for a role where your work directly contributes to Oregon’s preparedness, safety, and resilience—we encourage you to apply!
**** The Benefits of joining Our Team
** It is the mission of the Oregon Department of Emergency Management (OEM) lead collaborative, statewide efforts to support Oregon’s communities before, during and after emergencies. OEM is committed to Inclusion, Diversity, Equity and Accessibility (IDEA) as the foundation for our agency’s internal culture, and in our relations and service provisions to all…