Administrative Support Manager, Learning and Performance Systems Department

## Administrative Support Manager, Learning and Performance Systems Department Apply remote type:
Hybrid locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** The Learning and Performance Systems Department in Penn State’s College of Education is seeking a collaborative, detail-oriented
** Administrative Support Manager
** to serve as a central member of our team.

This role works in close partnership with the Department Head and faculty to support the day-to-day operations of a dynamic academic unit grounded in teaching, research, and service.

We are a collegial and supportive group that values professionalism, clear communication, and a positive team culture.

The
** Administrative Support Manager
** plays a key leadership role in sustaining that environment by overseeing core administrative operations, supporting faculty processes, and ensuring that faculty, staff, students, and visitors experience a well-organized and welcoming department.#
** Responsibilities include but are not limited to:**##
** Department Operations and Team Leadership
*** Provide day-to-day leadership, supervision, and professional development for administrative and support staff, including hiring, onboarding, performance management, and workflow coordination
* Oversee departmental operations, including office processes, facilities and space coordination, and continuous improvement of administrative workflows##
** Financial and Resource Management
*** Manage departmental budget activities, including expense tracking, approvals, reporting, and allocation of funds for faculty, students, and departmental initiatives
* Coordinate purchasing of supplies, technology, and event materials##
** Faculty and Academic HR Administration
*** Manage administrative processes related to faculty, postdoctoral, adjunct, and graduate assistant hiring, including search coordination, interview logistics, and offer preparation
* Oversee onboarding, appointment processing, and payroll transactions##
** Faculty Affairs and Reporting
*** Coordinate faculty affairs processes, including promotion and tenure reviews, sabbatical applications, and faculty award submissions
* Maintain faculty records and manage workload reporting and evaluation processes (e.g., career conferences, five-year reviews), ensuring accuracy and timely submission to the college##
** Executive Support and Departmental Coordination
*** Provide executive-level administrative support to the Department Head, including complex calendar management, meeting coordination, and preparation of agendas and materials
* Serve as a central point of coordination for departmental communications across faculty, staff, and college leadership The
** Administrative Support Manager
** will also coordinate departmental events, faculty recruitment visits, and travel logistics.#
*
* Qualifications:

**##
*
* Required Qualifications:

*** Outstanding organizational and project management skills, with the ability to manage multiple priorities and deadlines
* Effective written and verbal communication skills
* Experience with financial tracking, budgeting, or resource management in a digital format (e.g., Microsoft Excel, Google Sheets)
* High level of discretion and ability to manage confidential information
* Proficiency with standard office and enterprise…