Clerical Assistant

Position: Clerical Assistant 2
THE POSITION

The Department of Health, Bureau of WIC, is looking for a Clerical Assistant 2 who enjoys keeping things organized and supporting a mission that matters. In this role, you will assist staff, help maintain key documents, and make sure daily tasks flow efficiently. Every day brings opportunities to learn new skills and contribute to the success of the Bureau. This is a great opportunity to grow your administrative skills and be part of meaningful work.

DESCRIPTION OF WORK

This position supports the daily operations of the Bureau of WIC by handling a wide range of clerical and administrative tasks. As a Clerical Assistant 2, you will perform the following duties:

* Document Preparation:
Prepare and edit correspondence, reports, forms, and other materials for Bureau staff

* Record Organization:
Maintain filing systems for correspondence, program documentation, and administrative records

* Communication Support:
Review incoming mail and email, route items to staff, and assist visitors and callers with information

* Process Coordination:
Assist with reviewing and formatting internal process documents and updating reference materials

* Program Assistance:
Support the WIC Dietetic Internship Program by organizing applications, scheduling, and preparing materials

* Mail Handling:
Prepare certified and bulk mailings, track deliveries, and assist with general office projects

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

* Full time employment, 37.5 hours per week.

* Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 1-hour lunch.

* Telework:
You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

* Salary:
Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).

* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

* Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or

* Graduation from high school; or

* An equivalent combination of experience and training.

Other Requirements:

* You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.

* You must be able to perform essential job functions.

How to Apply:

* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

* Failure to comply with the above application requirements may eliminate you from consideration for this position.

* All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

* Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about…