Special Education Compliance Specialist

Job Title:

Special Education Compliance Specialist

Reports to:

Executive Director of Special Services

Dept./School:
Special Services

Pay Grade:
Paraprofessional PG 6

Wage Status:
Non-Exempt

Days: 240

Primary

Purpose:

Provide administrative, compliance and operational support to the Special Service Department by coordinating clerical functions, maintaining accurate records, monitoring compliance timelines and assisting with state and federal reporting requirements.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

* Knowledge of federal and state special education laws, regulations and compliance requirements

* Knowledge of special education funding framework

* Knowledge of SHARS Medicaid reimbursement procedures and documentation requirements

* Ability to maintain strict confidentiality of student records and sensitive district data

* Strong organizational and time-management skills with ability to prioritize, meet deadlines and manage competing demands

* Ability to communicate effectively

* Proficient knowledge MS Office Suite (Word, Excel, etc.), and file maintenance

* Effective communication, and interpersonal skills

* Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Experience:

At least three years of administrative level clerical support experience

Essential Job Functions:

* Provide comprehensive clerical and administrative support to Special Services leadership, including the Director, Assistant Director, Coordinator, and Assessment & Related Services staff.

* Manage calendars, coordinate meetings, schedule appointments, and prepare departmental correspondence, reports, and compliance documentation.

* Maintain confidential student, employee, and district records in accordance with federal, state, and district regulations.

* Conduct special education folder audits and maintain assessment logs to ensure data integrity and compliance with state and federal requirements.

* Monitor special education evaluation timelines, ARD meeting deadlines, and required documentation to support regulatory compliance and service delivery.

* Compile, analyze, and submit reports for compliance monitoring, Texas Education Agency (TEA) reviews, audits, and district leadership requests.

* Organize and maintain digital and physical records related to evaluations, eligibility determinations, service documentation, and staff caseloads.

* Support implementation of the Texas special education funding model by assisting with data collection, service documentation verification, and maintenance of records necessary for funding and compliance reporting.

* Collaborate with Special Services staff to ensure accurate documentation of student services, supports, and instructional arrangements required under the intensity-of-service funding framework.

* Assist with monitoring data quality and reporting processes to support accurate funding submissions and alignment with TEA special education funding requirements.

* Serve as a primary point of contact for staff, parents, and community members regarding special education procedures, documentation requirements, and district policies.

* Coordinate professional development events, staff meetings, and onboarding activities for Assessment & Related Services personnel.

* Assist with SHARS Medicaid reimbursement processes, including transportation log uploads, billing compliance monitoring, documentation support, and reimbursement optimization.

* Monitor SHARS submissions and related documentation to ensure timely, accurate billing and maximize reimbursement opportunities for eligible services.

Expectations:

* Maintain confidentiality of student information

* Accuracy - work is neat and correct and completes all work assigned.

* Personal attributes - neat and clean in dress and appearance, works with others in a positive manner, adapts quickly to changing situations, arrives to work on time

* Professional Behavior - maintains high level of ethical behavior, avoids gossiping, handles confidential information, avoids speaking ill of other personnel, and avoids doing personal business at work

* Student Relations - shows respect to…