Contracts Clerk

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If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

State/Term:
Regular, Full-time

Classification/Salary:
Clerk R12 – Position starts at $54,387 annually

Location:

Abbotsford (work from home allowed 1 day every two weeks after passing probation)

Team:
Upper Fraser

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

We are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2

SLGBTQ2+IA. For accommodation needs, please contact  at any stage of the hiring process.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and providing administrative and program support to staff.

If you’re a skilled administrative professional who thrives on details and enjoys working in a collaborative environment, helping others, we’d love to hear from you!

• Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area
• Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service, establishing and maintaining positive relations under possible adverse or emotional circumstances
• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, and client information
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring the appointment list and notifying staff of arrivals
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Verifying that backup and source documents are accurate, complete and compliant and are approved by the appropriate spending authority per CLBC policy and procedure
• Resolving transactions that are not in compliance, and referring complex transactions to the supervisor
• Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

• Grade twelve diploma or equivalent education
• A combination of 3 years of clerical/administrative support experience, education, and or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
• Strong MS Word and MS Excel skills
• Preference may be given to candidates with experience processing contracts
• Typing speed of 50 WPM

• Can establish and maintain positive and productive working relationships with staff
• Excels at managing multiple tasks and has a sharp attention to detail
• Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed
• Has excellent time management skills
• Brings a collaborative spirit to a team where your contributions will make a real difference

• Employer-paid extended health and dental plan
• A BC Public Service Pension plan with employer contributions
• Generous vacation plus additional personal days
• Paid…