Embedded Administrative Assistant II

Minneapolis Office
1550 Utica Ave S
Suite 160
St. Louis Park, MN 55416, USA

Ulteig has an outstanding opportunity for an Administrative Assistant II. This role is critical to supporting our leadership team and ensuring efficient day‑to‑day operations. Based on‑site at a client location with a hybrid work schedule, the Administrative Assistant II performs a wide range of administrative and clerical responsibilities, provides coordination across key business functions, and offers backup support to other members of the administrative team.

This position plays an essential part in maintaining an organized, productive, and professional office environment.

• Enter fleet usage and location data into company tracking systems to support asset management and operational planning.
• Assist with Concur expense reporting, including submission, reconciliation, and ensuring compliance with corporate travel and expense policies.
• Support timekeeping processes by verifying employee timesheets, ensuring timely submissions, pulling PTO reports, and resolving discrepancies in accordance with Xcel Energy payroll procedures.
• Maintain confidentiality and adhere to company policies regarding sensitive operational, financial, and personnel information.

• Perform data entry, document management, and general clerical tasks.
• Compile, organize, and summarize information for reports, presentations, and internal communications.
• Assist in planning and coordinating internal meetings and events.
• Coordinate the T‑Line on‑call schedule.
• Submit and track requests for new and existing employees across multiple departments, including:
  Facilities, IT, HR.
• Generate LMS (Learning Management System) reports for internal employees.
• Support purchasing activities, including materials procurement, FR/PPE ordering, and office supply management.
• Provide general administrative support and perform other duties as assigned.

• Serve as a primary point of contact for internal and external communications.
• Collaborate with administrative staff and cross‑functional teams to support departmental needs.
• Assist with the upkeep and organization of SPS as‑built documentation.

• Handle sensitive information with discretion and professionalism.
• Ensure compliance with organizational policies, privacy standards, and regulatory requirements.

• Prioritize tasks effectively to meet deadlines in a fast‑paced environment.
• Adapt to shifting priorities while maintaining a professional and positive demeanor.

• A High School degree or equivalent (GED) is required; two-year technical preferred.
• Minimum of 2 years of administrative experience preferred.
• Strong organizational, multitasking, and time‑management abilities.
• Proficiency with office software, digital tools, and standard office equipment.
• Effective written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Must have authorization to work permanently in the U.S.

This is a full‑time, primarily office‑based role. The work environment is generally professional and collaborative, with occasional periods of high activity or tight deadlines. A hybrid work schedule is available:

• Work from home:
  Mondays and Fridays
• In‑office:
  Tuesday through Thursday

Target Base Compensation Range for this role is $23.25/hr - $31.75/hr.

* Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

We offer our team members:
Flexible Workplace, Employee Ownership, Competitive Pay, Collaborative Environment.

Ulteig is a Drug Free Workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.