CAIC Program Assistant; Program Assistant II - Remote​/Hybrid

Department Information

Department Information This posting is only open to residents of the State of Colorado at the time of submitting your application. Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at (Use the "Apply for this Job" box below). to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre‑tax 401(k) and 457 plans
• Paid life insurance
• Short‑ and long‑term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 10 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote‑work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program

The Colorado Avalanche Information Center (CAIC) is a program within the Colorado Department of Natural Resources. This position provides support services to CAIC including technical and high‑level administrative duties, records management, accounting and purchasing, procurement and contracting, budget tracking, and process improvement functions. The position has the authority to design, recommend, and implement administrative operations and procedures within CAIC and DNR‑wide to accomplish the work.

• Administrative: Draft professional business communications, handle incoming/outgoing mail, arrange travel, procure and maintain office supplies, research and provide recommendations for complex legal or other issues affecting CAIC, and support the CAIC’s education program with scheduling and correspondence.
• Serve as State Fleet Liaison and HR Liaison: track mileage, manage maintenance and fleet records, oversee employee commuter agreements, provide utilization reports, review and change monthly CAIC FTE levels, oversee hiring of permanent and temporary staff, and manage staff onboarding, address changes, and separations.
• Financial Services: Manage all finance services for the CAIC, including accounts payable and receiving, procurement, budget, and contract management.
• Accounts Payable: create general accounting expenses (GAXs), invoices (INs), and receipt (RC) documents; facilitate payment to vendors and resolve billing issues.
• Manage CAIC’s One Card Program: obtain and approve One Card purchases, process documentation and reconciliation, and respond to audits.
• Procurement: acquire commodities or services, review expenditure requests for waivers or encumbrance, draft encumbrance documents, create and maintain purchase orders and contracts, renew leases, track expenses under Master Task Order Contracts, and produce required purchasing documents.
• Budget Planning and Reporting: summarize the CAIC Budget, track and analyze expenditures and revenues, prepare budget reports, assist EDO Accounting and EDO Budget Staff during fiscal year‑end close procedures, maintain central accounting records, and determine coding strings for vehicle agreements and contracts.
• CAIC/CDOT Agreement: invoice CDOT for personnel, operating, and vehicle costs; notify CDOT and U.S. Forest Service of invoicing; monitor contract amounts and provide reports and recommendations; maintain agreement records.
• Small Projects: oversee and complete small projects for the CAIC and other DNR groups.

This is a hybrid position – work is primarily performed from a home office, but the selected candidate will at times be required to report to the office at 1313 Sherman Street – Denver,…