Office Administrator - Part-Time

Office Administrator (Receptionist) – Part-Time

Job Type: Part‑time

Location:

Perrysburg, OH

We have an attractive opportunity for you! Sigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25 years, our work for the power and telecommunications industries has helped accelerate and fortify positive impact in communities across the country. Our core values—Safety, Honesty, Truth, and Decency—fuel our culture. We are Team Sigma™.

Please note:

This position is expected to work Monday‑Friday 12:30 PM‑5:30 PM at our home office in Perrysburg, OH.

Provide professional and friendly service to support office administrative functions and processes. This position covers a wide area of responsibility and interacts daily with nearly all levels of Associates within the Organization.

• Greets, welcomes, and assists all guests including answering incoming phone calls, emails, and correspondence.
• Processes incoming and outgoing mail and shipments.
• Ensures the office is organized and well‑maintained.
• Retrieves documents or responds to requests for information from internal or external customers by phone or e‑mail.
• Assists with planning and coordinating office‑wide processes such as facilities maintenance, space planning, moves, and other events or projects with internal and external stakeholders.
• Monitors inventory and places orders for office equipment and supplies within approved budgets.
• Performs various routine and defined clerical tasks and inputs data into tracking database or system.
• Addresses routine day‑to‑day problems or coordinates with stakeholders to obtain solutions.
• Assists with routine travel arrangements, researching hotel, flight, and car rental availability, confirms reservations and makes itinerary changes as necessary.
• Prepares travel itineraries and ensures travel expenses are properly accounted for within the constraints of the company travel budget.
• May assist in budget tracking and expense management.
• May process invoices, purchase orders, and credit card reconciliation.
• May prepare and distribute documents, reports, and presentations as needed.
• Other duties as assigned.

• Administrative support
• Data entry
• Inquiry research and response
• Meeting scheduling and logistics
• Reception and gatekeeping
• Records management
• Supply requisitioning
• Telephone skills and etiquette
• General office software
• Travel and expense software

• High School Diploma or equivalent.
• Minimum of 1 year of general work experience in an administrative role.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Strong organizational skills and ability to multitask.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy.
• Problem‑solving skills and the ability to work independently.
• Knowledge of office equipment and procedures.
• Professional demeanor, positive communication, and teamwork skills.
• Availability during standard business hours Monday – Friday 8:00 a.m. – 5:00 p.m. to provide onsite in‑person support.
• Dependable transportation, valid driver’s license and insurance.
• Able to pass a background check, drug test, and driving record check.
• Authorized to work in the United States.

• Must be able to endure frequent and lengthy periods of sedentary work and sit for prolonged periods.
• Must be able to use a computer keyboard, monitor, and telephone for prolonged periods.
• Must be able to perform activities such as preparing and analyzing data, transcribing notes, and viewing a computer terminal requiring close, distance, color, peripheral, depth perception and the ability to adjust focus.
• Must be able to express or exchange ideas by spoken word and convey detailed or important spoken instructions to others accurately, often in a group setting.
• Must be able to receive detailed information through oral communication and discriminate sounds.
• Must be able to lift up to 20 lbs regularly and up to 40 lbs occasionally.
• Available to work in person during the work hours of 12:30 pm – 5:30 pm during the week. Occasional evening or weekend work may be required as duties demand.

This job…