Payroll Administrator

Description

Pay or shift range: $35.73 CAD to $37.28 CAD (hourly). PCRS operates on a fixed wage grid with a step increase typically granted after one year of employment.

Hours & Conditions of Work

• Regular Full Time
• 35 hours weekly
• Remote Work Agreement: hybrid work from home model

Position Summary

The Payroll Administrator works within the strategic objectives of Pacific Community Resources (PCRS) to ensure the provision, coordination and exceptional delivery of Payroll & Finance programs. The Payroll Administrator is under general supervision of the Finance Department and is required to function in an advanced payroll & benefits administration capacity. This person is the first point of contact for all payroll related administrative actions and will provide administrative support and coordination in the preparation of timesheets, pay advices, all correspondence, benefit remittances and required government reports.

• Processes bi-weekly timesheets and payroll for staff applying all agency policies and procedures (Human Resources, Finance).
• Imports and reconciles hours from UKG Workforce Management module to UKG Payroll Processing module.
• Generates, extracts and exports payroll entries from UKG for import to Sage Intacct.
• Provides support and training to new staff and supervisors on completing and approving timesheets.
• Creates, maintains and updates employee records in UKG and payroll files to ensure information is accurate and up-to-date and ready to synthesize data into aggregated reports.
• Prepares reconciliations and remittances for all agency provided benefits.
• Prepares reconciliations and reports for MPP, WCB, EHT, T4s/T4
  
  As, T5007 and related annual summaries.
• Works closely with HR, supports & maintains UKG HRMS database, specifically those functions that relate directly to payroll processing and cost center accuracy.
• Updates and maintains the vacation accrual workbook monthly.
• Prepares enrollment documents for the agency’s pension plan and maintains records for current members.
• Cross‑trains to cover Revenue Accounting Clerk.
• Provides general office administrative support as required.
• Ensures the confidentiality and security of all financial and employee files.
• Organizes and maintains the Payroll Administrator’s Handbook.
• Supports year‑end audit for payroll related requirements.
• Other related duties as required.

Required Skills

• Proficient in UKG, Sage Intacct, Pay Dirt, ERP, MS Excel, Word and Outlook.
• Good knowledge of Employment Standards and CRA regulations.
• High level of verbal, interpersonal, and written communication skills.
• Experience creating and working within a culturally inclusive environment for staff, partners, and participants.

Required Experience

5 years of experience in a related payroll & benefits administration environment.