Administrative Assistant: Special Populations - Washington

We are seeking a highly organized, detail-oriented Administrative Assistant to support daily operations within a growing educational environment. This position plays a critical role in providing clerical, organizational, and communication support to staff, students, and families. The ideal candidate will possess strong technology skills, exceptional customer service abilities, and a commitment to maintaining efficient systems and processes.

The primary office location is in Lacey, Washington; remote work may be considered for highly qualified candidates. Applicants must be residents of the State of Washington.

• Provide administrative and clerical support to school leadership and staff.
• Manage correspondence, emails, phone calls, and inquiries from families, students, and staff.
• Maintain accurate records, databases, and electronic filing systems.
• Assist with scheduling meetings, preparing agendas, and maintaining calendars.
• Support document preparation, data entry, reporting, and record management.
• Coordinate communication between departments and external stakeholders.
• Monitor and organize office workflows to ensure efficient operations.
• Maintain confidentiality of student and staff information in accordance with applicable laws and policies.
• Assist with onboarding, tracking compliance documentation, and other administrative projects as assigned.
• Provide support for special education processes and documentation as needed.

• High school diploma or equivalent.
• Strong computer proficiency, including Microsoft Office Suite, Google Workspace, and web-based applications.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Demonstrated customer service skills and professional demeanor.
• Ability to work independently while maintaining strong collaboration with team members.
• Resident of the State of Washington.

• Experience working in a school, educational, or nonprofit setting.
• Knowledge of school systems, student records, and educational processes.
• Familiarity with special education programs, documentation, and compliance requirements.
• Experience working with multilingual populations and supporting diverse communities.

Based on Experience and Education, the salary is $19.10 per hour.

We are committed to creating an inclusive environment that welcomes and values the diversity of the people we serve.