Executive Assistant to CEO

About the Role

The Executive Assistant serves as a strategic partner to the CEO and plays a critical role in helping the organization operate effectively. The successful candidate will help manage priorities, improve efficiency, coordinate communications, reduce organizational noise, and ensure that important initiatives continue moving forward. Success in this role is measured by the ability to create efficiency, improve follow‑through, protect executive time, and help the CEO focus on the highest value opportunities.

• Executive Leadership Support:
  Manage CEO priorities, scheduling, travel, and key initiatives to ensure focus on strategic objectives
• Communication & Coordination:
  Oversee executive communications, draft high-level materials, and ensure consistent follow‑through across stakeholders
• Operational Excellence:
  Support core business operations, reporting, and governance activities, including board and committee preparation
• Process & Technology Optimization:
  Drive efficiency through improved systems, automation, and effective use of technology

• Experience
  • 5+ years supporting executives or other leadership positions
  • Proven ability to manage priorities independently in a fast‑paced environment
  • Strong judgment handling confidential information
• Technical & systems skills
  • Advanced proficiency in Microsoft Office (especially Excel, PowerPoint, MS Forms)
  • Experience with calendar, travel coordination, project tracking systems, and scheduling tools (Outlook, Calendly, etc.)
• AI & automation mindset
  • Comfortable using and experimenting with AI tools (e.g., ChatGPT, Microsoft Copilot, or similar) to improve efficiency
  • Ability to leverage AI for drafting emails, summarizing information, and creating reports
  • Interest in identifying opportunities to automate repetitive tasks and streamline workflows
  • Quick learner of emerging technologies and digital tools

• Hybrid remote work opportunities & extremely flexible work week/days/hours
• Competitive pay
• Generous PTO
• Fun staff appreciation events
• 100% paid professional development
• Office casual dress code most days
• On‑site fitness equipment and staff tranquility room
• Job stability in a growing industry
• Every other Friday off (with a compressed workweek option)

Must be able to work from our Cary, NC office at least two days a week after training.

Apply now and let’s create something incredible together at IIANC!

This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location and not to the Independent Insurance Agents of North Carolina.