CAIC Program Assistant; Program Assistant II - Remote​/Hybrid

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at (Use the "Apply for this Job" box below). to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre‑tax 401K and 457 plans
• Paid life insurance
• Short‑ and long‑term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 10 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote‑work options
• Career advancement opportunities throughout the State system
• Public Service Loan Forgiveness Program (where applicable)

The Colorado Avalanche Information Center (CAIC) is a program within the Colorado Department of Natural Resources that partners with the Department of Transportation and the Friends of CAIC. Its mission is to provide avalanche information, education and research to protect life, property and the state’s economy. CAIC promotes avalanche safety by reducing the impact of avalanches on recreation, industry and transportation through forecasting and education.

This position provides support services to CAIC, including administrative, records management, accounting & purchasing, procurement and contracting, budget tracking, and process improvement. The role has authority to design, recommend, and implement administrative operations and procedures within CAIC and DNR.

Draft professional business communications (emails, letters, notices). Handle mail, travel arrangements, procure and maintain office supply inventory, conduct research and provide recommendations on complex legal or other issues. Support the education program with scheduling and correspondence.

Act as the State Fleet Liaison and HR Liaison for CAIC. Track mileage, manage maintenance and fleet records, oversee employee commuter agreements, and provide utilization reports. Review and adjust monthly FTE levels and timesheets, manage hiring of permanent and temporary staff, recruit and onboard temporary staff, process work‑address changes, and manage separations from State employment.

• Create general accounting expenses (GAXs), invoices (INs) and receiver (RC) documents for CAIC expenditures.
• Facilitate payments to vendors and handle billing issues.

• Facilitate acquisition of One Card for travel, procurement, etc.
• Authorize purchases, reconcile transactions, and respond to audits.

• Obtain commodities or services for CAIC staff.
• Assess expense requests for approvals, waivers, or encumbrance.
• Draft documents for state bid process and other agreements.
• Create and maintain purchase orders and contracts.
• Track expenses under Master Task Order Contracts and Propose RQSs.

• Summarize the CAIC budget and support communication with DNR leadership.
• Track expenditures, analyze revenues, and prepare budget reports.
• Assist with fiscal year‑end close procedures and journal vouchers.
• Maintain central accounting records and coding strings.

• Invoice correct personnel, operating, and vehicle costs to CDOT for reimbursement.
• Notify CDOT to facilitate reimbursements and maintain agreement records.
• Monitor contract amounts and provide recommendations.
• Maintain U.S. Forest Service contract records.

Oversee and complete small projects for CAIC and other DNR groups.

• Five (5) years of relevant experience in accounts payable, procurement, budget planning, reporting, or contract management.
• OR a combination of related education and/or…