Operations Coordinator

The Operations Coordinator supports the day-to-day administrative, operational, and logistical needs of Maryland Humanities. This role plays a key part in ensuring smooth internal processes, well-executed events, and strong organizational coordination across teams. The Operations Coordinator is highly organized, detail-oriented, and comfortable managing a mix of administrative tasks, event logistics, and cross-functional support.

Salary Range: $55,000-$57,000

FLSA Status:
Exempt;
Permanent;
Full-time (32 hours/week)

Reports to:

People & Operations Officer

Working Conditions:

Hybrid, remote first

Supervisory Responsibilities:

None

Duties Include:

Event Coordination & Logistics

* Coordinate all aspects of event logistics, including venue coordination, catering, vendor communication, and event-related communications (invitations and follow-ups). Primary focus will be on the Regional Humanities Network, traveling exhibits, advancement events, and special projects

* Manage event RSVPs and attendee data, including maintaining accurate records, preparing attendee lists, and ensuring proper entry in Donor Perfect

* Support event logistics for other programs as needed, in coordination with program staff

Administrative & Operational Support

* Provide general administrative support across the organization, including scheduling, document preparation, and coordination tasks

* Support internal systems and workflows, including basic task management in Asana

* Serve as a backup for the People & Operations Officer for essential operational tasks (e.g., mail processing, administrative workflows)

Advancement & Data Support

* Assist with batch reporting and data entry

* Maintain accurate records and support data organization across systems

Governance & Board Support

* Maintain board records, including terms, contact lists, and governance documents

* Support preparation for board and committee meetings, including building and managing Asana workflows

* Assist with tracking and organizing board-related materials

Required

Qualifications & Skills:

* 2-4 years of experience supporting events or event logistics

* 2-4 years of experience in administrative, operations, or coordination roles (nonprofit experience a plus)

* Strong organizational skills with the ability to manage multiple tasks and deadlines

* Close attention to detail and accuracy, especially in data entry and recordkeeping

* Clear and professional written and verbal communication skills

* Comfort working with digital tools and systems (e.g., Google Workspace, Asana, CRM platforms such as Donor Perfect, Canva)

* Flexibility and willingness to support a range of operational needs across teams

* Demonstrated initiative to learn and enhance skills that promote equity, inclusion, and cultural responsiveness, and an understanding of systems of oppression and their impact on communities

* Demonstrated commitment to the creation of inclusive spaces and to the equitable treatment of all, including participants, audiences, supporters, staff, and board, at every level of the organization

* Commitment to Maryland Humanities' mission, vision, and values (see https://(Use the "Apply for this Job" box below).)

Working Conditions and

Physical Requirements:

* Maryland Humanities offices are located in Baltimore, MD. The office is open for staff to work from as needed. Each staff person is expected to join on-site team meetings at least 1 day per month.

* Must be located in or willing to relocate to Maryland

* Regular travel throughout the state of Maryland to support events is required

* Ability to work occasional evenings and weekends in support of events

* Prolonged periods of sitting and working on a computer

Additional Details

No one candidate will be perfect for this job. The skills and experience needed to be successful in this job exist on a spectrum. Frequently cited statistics show that candidates with disabilities, BIPOC candidates, women, and members of marginalized and/or systematically excluded groups apply to jobs only if they meet 100% of the qualifications. Maryland Humanities is happy to leave that statistic in the past.

No one ever meets 100% of the qualifications. Please just apply.

What we are offering

* The annual salary for this position is $55,000-$57,000.

* 4-day, 32-hour work week with flexible scheduling.

* Employees are eligible for employer-provided health and dental insurance coverage (two plans offered, including one 100% employer paid), flex benefits, retirement (including a 4% employer contribution), monthly stipend to offset parking and/or work-from-home expenses, and annual funding for professional development.

* We have 19 days of vacation per year and 12 days of sick leave per year, as well as access to advance and donated leave if needed

* 15 paid holidays and 2 floating holidays. Access to holiday exchange (i.e. observing Eid Al-Adha instead of Christmas)

* We offer a sabbatical with up to 6 weeks after five years of service and up to 10 weeks after 10 or more years of service.

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