Executive Assistant, Equities

Reporting to the Senior Managing Director (SMD), the Executive Assistant (EA) provides comprehensive support to the executive and Global Funds team. This includes managing day‑to‑day operations, supporting complex initiatives, and acting as a key point of contact for internal and external stakeholders. The EA will work with a high degree of independence, discretion, and professionalism, and will represent the SMD and team in various interactions across the organization.

• Manage complex executive calendars, coordinating high volumes of meetings across time zones.
• Build strong relationships with internal stakeholders, external partners, and administrative teams to ensure seamless coordination.
• Partner with the Senior Executive Assistant and EA team to support planning, scheduling, and team priorities.
• Prepare and refine executive materials (presentations, agendas, briefing notes) with a high standard of quality and accuracy.
• Triage communications and proactively surface priorities to support decision‑making.
• Support executive‑level meetings, including logistics, materials, and follow‑ups.
• Coordinate pre‑reads, agendas, and access across Teams, SharePoint, and email.
• Capture and track key actions and outcomes from meetings.
• Manage expenses, invoices, and chargebacks, ensuring timely and accurate processing.
• Coordinate domestic and international travel, including complex itineraries.
• Plan and execute team events, off‑sites, and department meetings.
• Identify opportunities to improve processes and leverage tools (e.g., Teams, One Drive, SharePoint).
• Provide flexible support as needs evolve in a dynamic environment.

• Minimum of 5 years of administrative support or related experience, preferably supporting senior executives.
• Extensive experience managing a senior executive’s calendar, with strong understanding of organizational and divisional priorities.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint) and a willingness to stay current with evolving technology.
• Strong communication skills, with the ability to convey complex matters clearly and concisely.
• Demonstrated discretion and confidentiality in handling sensitive matters and interactions at all levels.
• Ability to prioritize and make independent decisions using sound business judgment.
• Excellent time‑management and organizational skills, with proven ability to multitask in a dynamic environment.
• Detail‑oriented, with strong planning and coordination capabilities.
• Proven ability to work independently and take initiative, while also collaborating effectively across teams.
• Demonstrated diplomacy and tact in working with internal and external partners.
• A strong customer service mindset and a flexible, proactive “can‑do” attitude.
• Willingness to provide occasional support outside of regular business hours, as needed.

• Base salary range: $60,000 – $95,000, based on experience and internal equity.
• Competitive compensation.
• Numerous opportunities for professional growth and development.
• Flexible work environment combining in‑office collaboration and remote working.
• Flexible Travel Program allowing work abroad in another region/country for up to a month each year.
• Employee discount programs including Edvantage and Perkopolis.

At Ontario Teachers’, diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create reflect and embrace diversity of thought, background, and experience. We celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted, and empowered to be themselves.