Office and Facilities Coordinator Administrative and Clerical Tallahassee, FL

Auto Data Direct (ADD), a division of Reynolds and Reynolds, stands at the forefront of delivering fast, accurate, and real-time access to motor vehicle, vessel, and driver license records is looking for an Office and Facilities Coordinator to join our team.

• Overseeing main facility, additional facility, and fleet vehicles
• Serving as liaison with corporate on all facility-related matters
• Coordinating building maintenance, repairs, and contractors
• Managing safety infrastructure and conducting annual inspections
• Overseeing routine maintenance (generator, pest control, HVAC)
• Acting as primary contact for cleaning staff
• Ensuring proper function of electrical, mechanical, and plumbing systems
• Managing fleet vehicle issues, maintenance, and checkout requests

• Managing vendors, including NAD requests and W-9 compliance
• Coordinating associate events and internal meetings
• Processing invoices, check requests, and vendor payments
• Performing credit card reconciliations
• Administering associate drug testing
• Supporting onboarding and offboarding processes
• Ordering and maintaining office supplies, snacks, and beverages
• Maintaining conference room readiness
• Ordering and managing inventory of temp tags and related materials

On-the-job training one on one with a mentor.

• High school diploma or equivalent
• College degree preferred
• Minimum of 5 years of experience in Facilities Management preferred
• Minimum of 3 years experience in Event Planning and General Bookkeeping preferred
• Exceptional written and verbal communication skills
• Exceptional attention to detail and troubleshooting skills
• Exceptional computer skills including Microsoft Suite and Adobe and navigating the web
• Ability to manage a facility (vendors, inspections, grounds, equipment, etc.)
• Self-starter who will ensure tasks are completed and done in a timely manner
• Must have a valid driver's license, with fewer than 2 moving violations in the last three years and no OVI/DUI/DWI violations in the last five years

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

• Medical, dental, vision, life insurance, and a health savings account
• 401(k) with up to 6% matching
• Professional development and training
• Promotion from within
• Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.
• Paid vacation and sick days
• Eight paid holidays
• Referral bonuses

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.