Executive Assistant

Benefits:

• 401(k)
• Employee discounts
• Health insurance
• Home office stipend
• Paid time off
• Parental leave
• Training & development
• Vision insurance
• Wellness resources

📍 Hybrid - Must live within 1 hour of Front Royal, VA | Travel Required

Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.

This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.

What You’ll Do
✔ Manage executive calendars, scheduling, and travel arrangements
✔ Coordinate leadership meetings, company retreats, and special events
✔ Work directly with hotels, vendors, and event planning partners
✔ Manage event budgets, contracts, logistics, and attendee communications
✔ Conduct research and prepare reports, presentations, and executive materials
✔ Attend meetings, take detailed notes, and track action items
✔ Support company programs, projects, and strategic initiatives
✔ Handle confidential information with professionalism and discretion

What We’re Looking For
✅ Strong time management, organizational, scheduling, and project coordination skills
✅ Exceptional attention to detail and superior research abilities
✅ Able to work independently while contributing effectively as part of a team
✅ Strong verbal and written communication skills
✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and Power Point
✅ Event planning experience and familiarity with travel logistics are required
✅ Proven leadership or management experience
✅ Proficiency in Microsoft Office, internet research, and general computer applications
✅ Strategic thinking and planning
✅ Must submit to a criminal background check
✅ Two professional references required

Bonus Points For
⭐ Contract negotiation experience
⭐ Budget management experience
⭐ Google Workspace and Zoom Workspace experience
⭐ Leadership or management experience

Perks & Benefits
We’ve got you covered with:

• Paid Training (we set you up for success!)
• Paid Holidays
  • Memorial Day
  • Juneteenth
  • Independence Day
  • Labor Day
  • Columbus Day
  • Veteran's Day
  • Thanksgiving
  • Day after Thanksgiving
  • Winter Break:
    December 24th through January 1st
  • 1 Floater Holiday: 8 hours to be used on any day of your choice
• Medical, Dental & Vision Insurance
• Disability, Life, and AD&D—company paid!
• 401K with Employer Match 💰
• EAP & Telemedicine Access
• Flexible Spending Accounts & Dependent Care Options
• Supplemental Insurance (Accident, Cancer, Critical Care & more)
• Annual Tech Stipends 💻
• Mileage & Cell Phone Reimbursement
• Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!)

Please visit  to learn more and apply

Flexible work from home options available.