Field Office Coordinator - Water Pipeline - North Dakota Details | Family

Field Office Coordinator
- Water Pipeline
- North Dakota

Date:
Jun 4, 2026

Location:

ND, US

Company:
Black & Veatch Family of Companies

At Black & Veatch, our employee‑owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee‑owners.

With a focus on flexible work‑life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help you give us your best, and together we can build a world of difference.

Responsible for coordinating a wide variety of administrative duties and tasks to ensure smooth project site office operations for typically either a smaller direct hire project or larger construction management project. Acts as main administrative liaison between site office and home office administrator. Performs and/or oversees activities relating to accounting, timesheets, human resources, equipment and supplies. Addresses craft payroll issues for projects.

Has daily contact with various clients, subcontractors and company employees. May plan, organize, direct and negotiate project office activities if required.

• Supervises administrative support functions and staff as needed, including receptionist and document control clerk, and possibly secretaries and file clerks
• Supervisory duties include coordination of day‑to‑day activities, addressing performance issues, and recommending pay actions
• Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing
• Advises management regarding various HR policies and procedures, as well as applicable federal and state regulations
• Provides guidance regarding the disciplinary process. Participates in new hire safety orientation by explaining EEO, Worker's Comp, and site specific rules and regulations
• Collects or coordinates timesheet collection and entry for Black & Veatch professionals and/or craft personnel. Supervises all field accounts payable (AP) duties including the entry of purchase orders, matching of invoices with materials receiving reports, and submittal of documentation to home office AP for payment
• Maintains office equipment
• Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues
• Assists Project Field Management with administering and communicating policies and procedures
• Assists in project site mobilization and demobilization activities involving project team and equipment
• Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors
• Enters cost code information for Procurement cards, approves purchases when necessary, and submits corresponding documentation to home office procurement
• May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities
• May purchase office equipment and supplies
• Coordinates craft recruitment, hiring, employee orientation, interpretation of procedures and policies, and terminations
• Processes new hire craft paperwork and enters data into the human resource information system
• Processes craft personnel transactions (manually and electronically), including transfers, promotions, pay rate changes, leaves of absence, field allowances, terminations, personal changes, and status changes. Coordinates weekly craft payroll with home office payroll staff
• May track man hours and assign corresponding cost codes to craft timesheets
• May be responsible for administering substance abuse testing
• May participate in unemployment hearings for craft, conduct research, and collect related documentation
• Supports continuous improvement…