Assistant Executive Director

SUMMARY:

The Assistant Executive Director performs a wide range of job duties assigned by the Executive Director involving nearly all aspects of the Maine Board of Bar Examiners ("MBBE") operations, ranging from clerical to front-line communications to complex tasks with decision‑making responsibilities. The position also provides administrative support to the Executive Director. This employee reports to the Executive Director and will work full‑time.

• Draft correspondence and documentation.
• Coordinate and schedule meetings and hearings.
• Pick up, drop off, sort, and distribute mail.
• Welcome visitors, answer phone calls, email communication, and assist the public as needed.
• Perform administrative tasks.
• Assist with the preparation of each bar examination.
• Administer parts of the Maine Bar Admission Rules.
• Prepare, inventory, and pack exam materials.
• Research, compile, and prepare statistics and reports.
• Assist the Executive Director with preparation of some financial work and record gathering for reports (annual audits, annual reports, budgets, etc.).
• Monitor office equipment and troubleshoot and coordinate repairs.
• Monitor office supplies and equipment inventory; order replacements as needed.
• Assist with travel arrangements for the Executive Director and Board members as needed.
• Perform other miscellaneous job‑related duties as assigned by the Executive Director.

• Perform, organize, and prioritize assigned work and manage multiple tasks.
• Prepare professional correspondence and other documentation with minimal supervision.
• Strong administrative, computing, and office equipment maintenance skills.
• Strong written, verbal, and organizational skills.
• Strong interpersonal and communication skills.
• Willingness and ability to regularly work alone and independently.
• Ability to work effectively and professionally with the Executive Director, Board members, and members of the public.
• Ability to maintain confidentiality.
• Proficiency with a variety of software programs as assigned, including, but not limited to, Microsoft Office and Quick Books.

High school diploma. A Juris Doctor and/or an Associate’s or bachelor’s degree in business administration or related field is preferred. Prior experience in a legal setting is preferred.

• Occasional physical effort and lifting.
• Routine local travel.
• Extensive computer work.
• Office setting and/or remote work as assigned.

$55,000- $70,000 annually.