Executive Administrative Assistant: Dist

:
Executive Administrative Assistant:
Dist

Starting Date: Immediately

Performance Responsibilities:

Experience with EdPlan, Student I.E.P. compliance, and Laserfiche is desired.

• Performs and supervises the usual office routines and practices associated with a productive and smoothly run office.
• Obtains, gathers and organizes pertinent data as needed and puts it into usable form.
• Performs any bookkeeping tasks associated with the position.
• Assists teachers in obtaining confidential student records, supplies, and necessary equipment.
• Makes arrangements for conferences and meetings.
• Coordinates inner office telephone and office requests.
• Coordinates appointments of the department.
• Maintains confidential student records as shall be required for the District Data Profile, State Department of Education and Special Education Automation Software Program.
• Maintains (confidential and original) scanned filing system for special education students’ files.
• Complies, organizes and maintains "504" students records.
• Fax or mail student records as requested by outside districts and districts out of state.
• Maintains current special education child count information.
• Updates school sites with special education student data on a daily basis.
• Coordinates contracts for homebound/homebased teachers and processes mileage.
• Compiles, organizes, and maintains records and files on students attending Bronco Academy and Pass B programs and Mustang Treatment Center participants.
• Complies, organizes, and maintains homebound/home-based students’ records and files.
• Maintains confidential records of DHS referrals.
• Organizes and processes invoices for all contract employees under Student Services.
• Completes all purchase orders, collects invoices, and processes payments for Student Services.
• Compiles and maintains records of staff who have completed CPR and CPI certifications.
• Maintains all data regarding special education Paraprofessionals.
• Maintains confidentiality.
• Abides by all district policies and state and federal laws.
• Performs such other tasks and assumes such other responsibilities as the Director of Student Services may assign.

Terms of Employment: Number of days and compensation based on Board approved support personnel salary schedule and the employee work calendar.

Evaluation: Performance of this job will be evaluated annually by the Executive Director of Special Education.

240 Day Contract; 7.5 Hours per Day

Position Type: Full-Time

• Citizenship, residency or work visa required