Assistant, Finance

Position: Assistant, Finance (Variable, 0 to 29 hours per week)
Work Schedule:

Must be able to work a varied schedule on weekdays and occasional weekends. Hours depend on performance and Finance Department schedules.

Position Location:

Hybrid (will require days on-site and allow telework)
Pay Rate: $19.10/hour Benefits:
Flexible work schedule; 403(b) Retirement Plan;
Complimentary tickets to select performances;
Discounts at Concessions and the Gift Shop.

Contact information: katief

Wolf Trap Foundation for the Preforming Arts is seeking a Assistant, Finance (Variable, 0 to 29 hours per week) to provide administrative support and data entry for the Finance Department, with a primary focus on assisting with accounts payable, cash counting and payroll functions. Manage and perform tasks related to the payment of vendors and performing artists, and preparing cash receipts for deposit.

DUTIES AND RESPONSIBILITIES:

Accounts Payable (40%):

Review invoices, credit card transactions and other payment requests for appropriate documentation, coding and approval prior to payment.

Handle customer vendor relations including: research and resolve vendor balance discrepancies, review and confirm vendor payment information, help maintain vendor files.

Analyze and resolve accounts payable issues.

Respond to all internal and external inquiries in a timely manner.

Cash Counting (30%):

Count cash receipts, reconcile point of sale register receipts, analyze and resolve any issues, prepare deposits, and prepare change requests for departments.

Payroll Support (20%):

Assist processing of payroll including data entry and validation of information in the Foundation’s payroll system – Paycom.

Enter timesheet information for employees as necessary.

Assist in the onboarding process for seasonal/variable hiring.

Create and distribute employee  for regular full-time employees.

Serve as a back-up for the Payroll Manager on certain administrative payroll matters.

Administrative Support (10%):

Assist with special projects as assigned by Finance staff.

Support general Finance team tasks and day-to-day operations.

Collaborate with team members across departments as needed.

Other duties as assigned.

EDUCATION AND EXPERIENCE:

Associate’s degree preferred; minimum two years’ relevant experience required REQUIRED

KNOWLEDGE, SKILLS AND ABILITIES:

Proficient in Microsoft Office; familiarity with Blackbaud Financial Edge and Paycom a plus

Must have a facility for numbers, be responsible and dependable

Excellent customer service, organizational and verbal/written communication skills

Must be reliable, professional, honest, and maintain all accounting and payroll information in a confidential manner

Strong attention to detail and ability to prioritize appropriately to meet deadlines

Sensitivity and commitment to the mission of Wolf Trap Foundation for the Performing ArtsPHYSICAL DEMANDS:

Must be able to remain in a stationary position 85% of the time.

Regularly operates a computer and other office equipment (i.e. calculator, copier, printer, etc.).Occasionally required to stand, walk, stoop, bend and reach with arms.

Lift/move up to 10 pounds infrequently.

We’re pleased to consider applicants who will be physically located in and who will have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment. The Foundation does not offer fully remote work for any positions. Applicants who reside in any other state would be required to be physically located in and provide a local address in Virginia, Maryland, or the District of Columbia prior to starting work for Wolf Trap Foundation.

Wolf Trap Foundation for the Performing Arts is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive work environment that embraces and encourages different perspectives. We work to reflect and be representative of the communities in which we serve and in which we reside. Qualified individuals with disabilities and disabled veterans who need assistance or an accommodation in our job application processes should contact hr.

An offer of employment is contingent on successfully passing a background check.
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