Administrative Assistant - Cocoziello Institute Real Estate Innovation

Position: Administrative Assistant - Cocoziello Institute for Real Estate Innovation
APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .POSITION SPECIFICSThe Cocoziello Institute for Real Estate Innovation , within the Office of the Senior Vice President for Research, is seeking a detail-oriented and service-minded Administrative Assistant (Administrative Assistant
- Intermediate Support).This role provides critical operational and administrative support for the Institute’s leadership, faculty, and students, as well as external industry partners. The successful candidate will thrive in a collaborative, fast-paced environment dedicated to advancing research, strengthening educational opportunities, and deepening professional engagement within the real estate industry.

Responsibilities:

Serve as the first point of contact for the Institute; greet visitors, respond to inquiries, and provide information or appropriate referrals.

Provide administrative support including scheduling meetings, maintaining calendars, and preparing meeting materials for the Institute’s leadership.

Assist with planning and coordination of Institute events such as the Seminar Series, workshops, advisory board meetings, and student programs.

Arrange room reservations, technology support requests, catering, agendas, and event logistics; take meeting minutes as needed.

Draft, edit, and distribute correspondence and communications for internal and external audiences.

Initiate Service Now tickets in the Penn State Financial system to process financial transactions, including university purchasing card transactions, invoices, and reimbursements; coordinate complex travel arrangements and perform subsequent reconciliations while monitoring expenses to maintain accurate records.

Support student hiring and onboarding tasks and assist with Workday transactions.

Maintain office supplies, equipment, and inventory; coordinate with vendors as needed.

Support special projects, presentations, and administrative processes to advance Institute initiatives.

Handle confidential and sensitive information with discretion.

Work Arrangement:
The Cocoziello Institute is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

NoneBACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.Salary Structure
- Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible…