Administrative Assistant - Testing

Position summary

Work under minimum supervision to ensure the efficient operation of the Testing Center office and provide clerical services. Handle confidential information and engage in frequent contact with a diverse student population.

• The Administrative Assistant will assist with the proctoring of most standardized exams on the Longview campus
• This position will be responsible for answering phones, entering student test scores into the database, and scheduling testing appointments
• Additional responsibilities include the dissemination of testing information to students, faculty, staff and potential students; assisting with other office duties as necessary.
• Read and respond to all College email communications in a timely manner
• Prepare and manage correspondence, reports, and documents as required.
• Coordinate and manage office supplies and resources.
• Greet and assist students, faculty, and staff
• Respond to inquiries via phone, email, and in-person, providing accurate information or directing them to the appropriate resources.
• Handle sensitive and confidential information with discretion.
• Communicate effectively with faculty, staff, students, and other college departments.
• Enter purchase requisitions
• Other duties as assigned

• A minimum of a high school diploma or equivalent required; associate degree or higher preferred
• Must have excellent organizational skills, keen attention to detail and possess the ability to work in a cordial, professional manner with diverse population groups with the necessary sensitivity to insure student’s privacy as well as test security.
• Should have knowledge and have previous experience with computers and data entry
• Good verbal communication skills and be able to work with minimal supervision.
• High level of accuracy and attention to detail.
• Strong interpersonal skills and the ability to interact with a diverse population.

• Work is normally performed in a typical interior/office work environment.
• Standard office equipment including personal computer and peripherals
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Work with frequent interruptions; maintain emotional control under stress
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

• Provide resources for safe operation of units. Create and support workplace safety.

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System.
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness after 10 years of service.
• Tuition scholarships are for the employee and dependents.
• Compensation for this 12-month position is $31,378.

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

All positions are considered security-sensitive and subject to a background check pre‑employment.