Administrative Executive Job Singapore,Administrative/Clerical

Design Business Chamber Singapore (DBCS) is seeking a detail-oriented, self-motivated, and highly organised Administrative Executive to provide crucial support to our team. This role is ideal for someone with excellent communication skills who can proactively manage a variety of administrative tasks to ensure the smooth operation of the organisation.

Key Responsibilities Administrative Support

Manage and organise digital files and documents, ensuring easy accessibility and proper version control.
Regularly clean up and maintain shared digital folders for a streamlined and clutter-free workspace.
Prepare, format, and edit documents, presentations, and reports as required.
Handle general email correspondence and enquiries, directing them to the appropriate team members.
Assist with data entry and maintain databases and spreadsheets.
Coordinate and schedule internal and external meetings, including sending invitations and managing RSVPs across different time zones when necessary.
Take accurate meeting minutes and distribute them promptly.

Membership Management

Manage membership renewal requests and enquiries efficiently.
Regularly review and clean up outdated or inactive membership records.
Handle backend membership systems, such as Glue Up, including updating records, troubleshooting issues, and generating reports when needed.

Communication & Coordination

Serve as a primary point of contact for internal and external stakeholders on administrative matters.
Facilitate effective communication flow within the team, including sharing updates and announcements.
Assist in coordinating team events, virtual gatherings, or physical meetings.
Able to work occasional evenings, weekends, and overtime as required to support events and operational needs.

Travel & Logistics (Occasional)

Assist with simple travel arrangements, including flights, accommodation, and visa applications for team members when required.
Process and compile expense reports and invoices, ensuring adherence to company policies.

Ad-Hoc Projects

Undertake special projects and ad-hoc tasks as assigned by management.
Provide occasional support on event days.

Requirements

Experience:

Entry-level, Minimum experience needed
Technical Proficiency:
Highly proficient in Google Workspace (Docs, Sheets, Drive, Calendar), Microsoft Suite (Word, Excel, PowerPoint, Outlook).
Strong familiarity with virtual communication and collaboration tools (e.g., Google Workspace, Zoom). Experience with accounting software such as Xero is a strong advantage.
Experience with project management software is a plus.
Organizational

Skills:

Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Communication:
Excellent written and verbal communication skills in English, with a keen eye for detail and accuracy.
Proactiveness & Independence:
Ability to work independently with minimal supervision, take initiative, and solve problems proactively.
Adaptability:
Comfortable working in a fast-paced, evolving remote environment and adapting to new tools and processes quickly.
Discretion:
High level of professionalism and discretion when handling confidential information.

Personal Attributes

A proactive attitude and willingness to learn are essential
Good, positive and humble attitude with a willingness to learn
Ability to work independently and collaboratively (good team player)
Good organisational skills & able to prioritise tasks
Must have creative thinking abilities and problem-solving skills
Able to effectively manage multiple projects in a fast-paced environment

Benefits

5-day work week (Mon to Fri)
1-year contract with renewal
Work-life balance
Office near Bugis MRT
Flexibility to work from home (~twice a week) Wed, Fri

#J-18808-Ljbffr