Executive Assistant to President – Remote

Part-Time Executive Assistant to the President (10–15 Hours per Week - Remote/Hybrid)

We are seeking an experienced and proactive Remote Part-Time Executive Assistant to support the President.

This role works approximately 10–15 hours per week and plays a key part in improving executive efficiency by managing priorities, coordinating across teams, ensuring smooth daily operations, and handling confidential information within a regulated insurance environment.

• Manage the President’s calendar and sensitive email database with full autonomy.
• Prioritize and coordinate meetings (internal leadership, brokers, carriers, clients, board members).
• Prepare daily briefings with meeting agendas, key metrics, and background notes.
• Draft and edit executive correspondence.
• Manage email inbox and screen communications.
• Arrange domestic and international travel.
• Prepare expense reports and track executive budget allocations.
• Coordinate internal announcements and leadership messaging.
• Maintain discretion with confidential financial, legal and personnel information.
• Troubleshoot basic tech issues to minimize executive downtime.
• Various administrative tasks for the president as needed.

• Associate or Bachelor’s Degree in Business Administration, Communications, Finance or related field. (Preferred)
• 5-7 years of executive administrative support experience (Required)
• Experience in insurance, financial services (a plus)
• Experience with CRM systems (e.g., Salesforce or Applied Epic) (a plus)
• Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word)
• Experience in virtual meeting platforms (Teams, Zoom, etc.)
• Strong written and verbal communication.
• Ability to anticipate needs before they arise.
• Must demonstrate a strong commitment to data privacy, confidentiality, and discretion.