Clerical Assistant

Position: Clerical Assistant 2
THE POSITION

Become a valued part of the Department of Environmental Protection as a Clerical Assistant 2 in the Pittsburgh regional office. This position lets you support a mission that helps safeguard our environment and public health. Your efforts will help staff stay informed and keep operations moving forward. Bring your skills to a team that relies on accuracy and strong office support.

DESCRIPTION OF WORK

This position helps keep the Waste Management Program organized and on track through reliable clerical and administrative support. The role ensures that permit applications, data, and correspondence are handled accurately and on time. As a Clerical Assistant 2, you will perform the following duties:

* Permit Review:
Check permit applications for completeness, accuracy, and proper format

* Data Entry:
Input permit and client information into the e-FACTS system in a timely manner

* Application Coordination:
Prepare notifications, distribute application materials, and track progress through the review process

* Correspondence Handling:
Log, transmit, and organize incoming and outgoing mail and documents related to permit applications

* Office Support:
Type reports and forms, assist with scheduling, and manage phone calls and office supply needs

* Fee Management:
Track and transmit permit fees, penalties, and reports to Administrative Services

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

* Full time employment, 37.5 hours per week.

* Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

* Telework:
You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh, PA. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

* Salary:
Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).

* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

* Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or

* Graduation from high school; or

* An equivalent combination of experience and training.

Other Requirements:

* You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines

* You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

* Failure to comply with the above application requirements may eliminate you from consideration for this position.

* All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

* Pennsylvania law (51 Pa. C.S.…