Clerk, Special Education

Job Title:

Clerk, Special Education

Reports to :
Assistant Director of Special Services

Wage Status:
Non-Exempt

Department/Campus:
Special Services

Pay Grade:
Paraprofessional - PG 3

Work Days: 197

Primary

Purpose:

Ensure efficient operation of Special Services administrative offices and provide clerical services for special education assessment staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

* Ability to work well with peers

* Ability to communicate effectively

* Proficient knowledge MS Word software, and file maintenance

* Effective organizational, communication, and interpersonal skills

* Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Experience:

At least one year of clerical support experience

Essential Job Functions:

* Provide clerical assistance to Educational Diagnosticians, LSSPs, and Speech Pathologists to ensure that required documentation associated with student IEPs is distributed as required

* Assist with scheduling of ARD meetings, including contacting parents and required staff

* Assist with preparation of materials for mailing/emailing

* Assist in ensuring original records are provided to the special services office in a timely manner

* Utilize online system to enter data necessary for processing referrals to special education, preparing for ARD meetings and coordinate with staff

* Receive incoming calls, take reliable messages, and route to appropriate staff

* Prepare written correspondence forms, schedules, or reports as requested

* Prepare meeting agendas and communication as requested

* Ensure work is correct, neat, and completed in a reasonable time, and meets, required deadlines.

* Greets visitors; responds to questions, provides information, documents, and instructions or directs visitor to appropriate party

* Responds to requests for information via mail, phone or in-person; gathers appropriate forms and documents, searches for and copies documents from archived records and forwards to requestor

* Maintain physical and computerized files including inventory of mailing lists, student records, logs, and office communication

* Attends meetings as required and provide clerical support

* Opens sorts and distributes incoming mail and processes outgoing mail as needed

* Copies, distributes and files paperwork such as records or general correspondence

* Performs data entry into automated programs to track required student information, filings, or other pertinent data, depending on assignment

* Prepares correspondence, memos, forms and reports using electronic applications software if assigned, depending on assignment

Expectations:

* Maintain confidentiality of student information

* Accuracy - work is neat and correct and completes all work assigned.

* Personal attributes - neat and clean in dress and appearance, works with others in a positive manner, adapts quickly to changing situations, arrives to work on time

* Professional Behavior - maintains high level of ethical behavior, avoids gossiping, handles confidential information, avoids speaking ill of other personnel, and avoids doing personal business at work

* Student Relations - shows respect to students, shows concern and encouragement for students and has positive attitude when working with students

* General Attributes - demonstrates ability to remain calm and withstand pressure

* Public Relations - Interacts well with students, parents, teachers, peers, and the general public and promotes a positive image of self and school

* Report to work in a timely manner according to assigned schedule

* Travel within the district to assigned locations

* Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibility:

None

Equipment Used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor and/or wheelchair lift adaptive equipment and ramps as needed.

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions…