Document Control Administrator III

Location

Ferndale, WA (Hybrid – onsite first week, then remote)

Support a high-volume data migration project involving ~10,000 documents transferred from Live Link to Falcon. Role requires strong accuracy, productivity, and adherence to document control processes. Initial onsite training required; remote work permitted thereafter.

• Migrate documents and metadata from Live Link to Falcon
• Use SAP R3 to verify document status (PV/CV only)
• Retrieve and organize extracted files (via Live Link team)
• Batch upload files into Falcon
• Manually update metadata (revision, status, project/ECM #) using SAP
• Update SAP S4 DIR links to Falcon
• Track document status, revisions, and approvals
• Monitor contractor document control activities and system compliance
• Ensure timely, accurate project documentation deliverables
• Maintain document security, accessibility, and lifecycle control
• Support user training and provide weekly status report

Required:

• High School Diploma or GED
• 5+ years in document control, records management, or similar
• Proficiency in MS Office (Excel, Word, Outlook)
• Experience with electronic document management systems

Preferred:

• SAP (R3/S4) experience
• Experience with Live Link, Falcon, or similar systems
• Bachelor’s degree

• High attention to detail and data accuracy
• Ability to manage large volumes of documents efficiently
• Strong organization and time management
• Ability to work independently after training