Clerk SpEd, Campus

Job Title

Clerk SpEd, Campus

Principal

Assigned Campus

Paraprofessional - PG3

Non‑exempt

220

Ensure efficient operation of campus counseling offices and provide clerical services for special education and 504 staff.

• High school diploma or GED

• Ability to work well with peers
• Ability to communicate effectively
• Proficient knowledge of MS Word and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Prefer 3 years of clerical support experience, preferably in an education environment.

• Provide clerical assistance to campus 504 Coordinator, Counselors, Educational Diagnosticians, LSSPs, and Speech Pathologists to ensure that required documentation associated with student IAPs and IEPs is distributed as required.
• Assist with scheduling of 504 meetings, including contacting parents and required staff.
• Assist with preparation of materials for mailing/emailing.
• Assist in ensuring original records are filed in a timely manner.
• Utilize online system to enter data necessary for processing referrals to section 504, preparing for 504 meetings and coordinating with staff.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Prepare written correspondence forms, schedules, or reports as requested.
• Prepare meeting agendas and communication as requested.
• Ensure work is correct, neat, and completed in a reasonable time, and meets required deadlines.
• Greets visitors; responds to questions, provides information, documents, and instructions or directs visitor to appropriate party.
• Responds to requests for information via mail, phone or in-person; gathers appropriate forms and documents, searches for and copies documents from archived records and forwards to requestor.
• Maintain physical and computerized files including inventory of mailing lists, student records, logs, and office communication.
• Attends meetings as required and provide clerical support.
• Opens sorts and distributes incoming mail and processes outgoing mail as needed.
• Copies, distributes and files paperwork such as records or general correspondence.
• Performs data entry into automated programs to track required student information, filings, or other pertinent data, depending on assignment.
• Prepares correspondence, memos, forms and reports using electronic application software if assigned, depending on assignment.

• Maintain confidentiality of student information.
• Accuracy – work is neat and correct and completes all work assigned.
• Personal attributes – neat and clean in dress and appearance, works with others in a positive manner, adapts quickly to changing situations, arrives to work on time.
• Professional behavior – maintains high level of ethical behavior, avoids gossiping, handles confidential information, avoids speaking ill of other personnel, and avoids doing personal business at work.
• Student relations – shows respect to students, shows concern and encouragement for students and has positive attitude when working with students.
• General attributes – demonstrates ability to remain calm and withstand pressure.
• Public relations – interacts well with students, parents, teachers, peers, and the general public and promotes a positive image of self and school.
• Reports to work in a timely manner according to assigned schedule.
• Performs other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.
• Travel within the district to assigned locations.

• Maintain confidentiality of information.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstr…