Project Manager, Office Administrator​/ Coordinator, Business Administration

Who is Prosek?

We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people‑centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award‑winning. Join an "Army of Entrepreneurs" that was recently named a 2025 Global Agency of the Year by PRovoke Media.

We are seeking a highly organized, responsive, and proactive individual to work alongside a very busy Partner at Prosek to help quarterback their day‑to‑day activities. This role is ideal for someone who excels in a fast‑paced environment, is a strong collaborator, intellectually curious, and a resourceful problem‑solver. Prior experience working in media or a media‑adjacent field is preferred.

• Support end-to-end production of an established podcast, including guest outreach and coordination, liaison with external producers, timeline management, and development of promotional content to amplify episode reaction
• Contribute to the ideation, planning, and launch of a new video series, helping to shape content strategy, production workflows, and go‑to‑market execution
• Quarterback select new business initiatives by coordinating internal and client‑facing communications, scheduling and preparing meetings, and ensuring seamless progress across work streams and stakeholders
• Support ad hoc projects as they arise

• Manage complex scheduling across internal and external stakeholders, including heavy calendar management and prioritization of competing demands
• Coordinate business travel logistics (domestic and international), ensuring seamless itineraries and efficient planning
• Provide administrative support including expense reporting and time entry, maintaining accuracy and timeliness
• Prepare, organize, and maintain key documents and materials, ensuring accessibility and attention to detail
• Build and maintain strong relationships with client teams and senior executives, serving as a reliable and professional point of contact

• Exceptional project management skills, with the ability to manage multiple priorities simultaneously and adapt quickly between different types of tasks without losing momentum
• A creative mindset with a proactive approach to generating ideas and contributing to team initiatives
• Eagerness to learn, including a willingness to take initiative on unfamiliar tasks and build knowledge of finance and relevant industries
• A proactive, "roll‑up-your‑sleeves" attitude with a strong inclination to step in and support wherever needed
• Exceptional attention to detail and follow-through, with the ability to track multiple work streams and consistently follow up on next steps
• Comfort working with a wide range of stakeholders, including internal teams, senior clients, external partners, candidates, and business prospects
• A collaborative and easygoing personality
• Excellent written and verbal communication skills
• Extremely organized and detail‑oriented
• A self‑starter, able to take initiative

• Bachelor's degree from an accredited university
• 3-5 years of experience in an administrative capacity
• Previous experience working in media or media‑adjacent field
• Minimum 3-days in office – mirroring Partner schedule
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel

• 401(k) employer match:
  There is no time like the present to prepare for your future!
• Premium healthcare plans, including medical, dental and vision coverage:
  Your health comes first.
• 2 weeks of remote work per year:
  You do you!
• Generous Paid Time Off (PTO) package, including birthday PTO:
  Take time to celebrate, recharge, and reset!
• Custom career opportunities:
  Choose your own adventure!

• Chemistry, Collaboration and Belonging:
  Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of…