Logistics​/Personal Assistant

We are seeking a detail-oriented and experienced Corporate Travel / Logistics Coordinator & Personal Assistant to join our team on a part-time, remote basis. In this hybrid role, you will be responsible for coordinating all staff and equipment travel and logistics, as well as providing high-level personal support to company executives. The ideal candidate will have prior experience in a corporate travel or executive assistant setting, be highly organized, and able to manage multiple priorities independently.

Key Responsibilities

Travel & Logistics Coordination

• Book Flights: Coordinate domestic and international flights, ensuring cost-effective and time-efficient travel.
• Book Hotel Accommodations: Secure hotel bookings that align with travel itineraries and company budget.
• Book Car / Truck Rentals: Arrange suitable ground transportation, including rental cars and trucks as needed.
• Manage Travel Requests (TRs): Handle internal travel request processes and documentation.
• Book and Track Shipments: Coordinate and monitor cargo logistics, including Delta Cargo shipments and Air Tag tracking where applicable.
• Generate Travel Itineraries: Create and distribute detailed, customized travel itineraries for each traveler.
• Maintain Travel Records: Keep accurate records of travel expenses, bookings, and confirmations for internal reporting.

Personal Assistant Support

• Schedule Management:Assist with scheduling personal and professional appointments, meetings, and reminders for executives. Organize files and manage projects.
• Online Research:Conduct research for both business and personal needs and/or projects such as sourcing , event reservations, travel destinations ( domestic and international ) , or vendor comparisons.
• Personal Travel Planning: Support executives with planning and booking personal or family travel, ensuring separation from corporate accounts and billing.
• Expense Tracking: Assist with tracking personal expenses and reconciling receipts for reimbursement or tax purposes.

Qualifications

• Prior travel agency or corporate travel experience required
• Experience supporting executives or providing personal assistant services is a plus
• Familiarity with airline, hotel, and car rental booking systems
• Strong organizational skills and keen attention to detail
• Ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent written and verbal communication skills
• Tech-savvy:
  Comfortable with booking platforms, calendars, expense tools, and basic tracking tech (e.g., Air Tags)
• Discreet and trustworthy, with the ability to handle confidential personal matters
• Self-motivated and able to work independently from a remote location
• Remote / Work-from-Home and work-from-office next to FLL airport.
• Flexible hours, but must be responsive during core business hours
• Part-time position (approx. 15–25 hours per week, depending on workload)

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Part-time

• Job function Administrative
• Industries Advertising Services

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