Student Affairs Coordinator Job Pasadena California USA,Administrative/Clerical

Job Summary

The Office of Student Affairs Coordinator is responsible for supporting key initiatives and functions within the Offices of Student Affairs and Student Engagement. They manage the planning of Signature Student Events, including vendor management, purchasing, and logistics coordination. They provide high‑level administrative support to the Senior Director of Student Affairs through project coordination, information management, communications, and calendar management. The coordinator also serves as a member of the Student Engagement Team, shares responsibility for staffing the student affairs office and student events, coordinates purchasing for the student professional development program, and participates in other initiatives.

Essential

Responsibilities

Administrative Coordination: provide high level support to the Senior Director of Student Affairs on assigned tasks, duties, and special projects to execute initiatives and/or projects for the Offices of Student Affairs and Student Engagement including but not limited to annual reporting, program evaluation, strategic planning, and team development.
Signature Student Events: coordinate the planning for KPSOM Signature Student Events such as Welcome Event, White Coat Ceremony, Match Day including vendor management, purchasing and event communication.
Student Professional Development Funding Program: coordinate student travel and purchasing for the Professional Development Program.
Calendar Management: manage calendar for Senior Director of Student Affairs.
Student Engagement: assist in the coordination and staffing of Office of Student Engagement Programming.
Regularly collaborate with internal partners such as the Deans Office, Offices of Academic and Faculty Affairs, Community Engagement and Government Affairs, Medical Education, Inclusive Excellence, Information and Technology, Facilities, Procurement, Human Resources, Sim Center and Marketing and Communications.
Communications: maintain internal OSA media database and identify media to utilize for social media and other digital or print communications.
Special projects and their duties: other related administrative functions, projects, duties and responsibilities may be assigned as deemed necessary.

Primary Location and Scheduling

California, Pasadena, S. Los Robles Parking Structure

Travel:
Yes, 5 % of the Time | Flexible:
Work location is on‑site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

Basic Qualifications

Minimum three (3) years of work experience in a higher education setting.
Minimum three (3) years of experience in event planning, program coordination, project management, or related experience.
Bachelor's degree OR four (4) years related experience.
High School Diploma.
Ability to work outside of traditional 8‑5 hours to accommodate student availability for meetings and events.
Ability to manage multiple projects concurrently.
Ability and willingness to work flexible hours to support activities of the office, including some evenings and weekends.
Ability to establish and meet short‑term, mid‑range and long‑range goals and objectives.
Ability to work effectively with a diverse population of students, faculty, staff, and external constituents.
Excellent oral and written communication skills.
Excellent interpersonal skills necessary for working with a diverse organization and for creating…