Executive Assistant to Office President

Compensation and Benefits

The anticipated salary hiring range for Executive Assistant II is $5,274 to $5,597 per month (Steps 1-4), commensurate with qualifications and experience. The overall salary range for this classification is $5,274 to $7,684 per month. This full‑time position is probationary and exempt. The University requires employees to be based onsite, though some positions may qualify for limited remote work. The CSU system provides a comprehensive benefits package, including medical, dental, vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays per year.

Eligible employees can also participate in the fee‑waiver education program.

The Executive Assistant to the Office of the President provides advanced administrative, operational, and workflow support to ensure the effective daily functioning of the President’s Office. Working under the general direction of the Chief Communications Officer and Chief of Staff, the position serves as the lead administrative coordinator for front‑office operations, including office workflow, document routing, meeting and event logistics, records coordination, constituent intake, student assistant support, and administrative follow‑through.

The role also provides backup administrative support for presidential scheduling, correspondence, meetings, and travel in coordination with the Presidential Aide.

• Knowledge of:
  • Executive office operations, administrative systems, and organizational practices in complex institutions.
  • Principles of professional judgment, confidentiality, discretion, and executive‑level service.
  • University policies and procedures related to travel, procurement, hospitality, budget, records, and administrative operations.
  • Budget tracking, expense reconciliation, purchasing practices, and financial documentation.
  • Project coordination, meeting management, follow‑up systems, and process improvement.
  • Higher education, public‑sector, or shared‑governance environments.
• Skill/Ability to:
  • Exercise sound judgment, discretion, initiative, and political sensitivity in a high‑profile executive office.
  • Apply strong project planning and organizational skills to manage multiple projects with shifting priorities, frequent interruptions, and time‑sensitive matters.
  • Communicate clearly, professionally, and diplomatically with diverse internal and external audiences.
  • Draft, edit, and prepare polished executive‑level documents and correspondence.

• Equivalent to a bachelor’s degree in a related field and two years of experience providing high‑level administrative support or related experience. Additional experience demonstrating the knowledge and abilities listed above may be substituted for the required education on a year‑for‑year basis. An advanced degree in a related field may substitute for the required experience on a year‑for‑year basis.

• Experience providing executive‑level support to a senior leader, cabinet member, president, vice president, CEO, or comparable executive.
• Experience in higher education, public administration, government, nonprofit, or other complex mission‑driven organization.
• Familiarity with CSU or Fresno State policies, systems, and organizational structure.
• Experience with People Soft, financial systems, procurement systems, travel systems, or comparable enterprise platforms.
• Demonstrated experience managing executive calendars, confidential communications, and high‑level constituent relations.
• Strong project coordination and follow‑through skills.
• Experience preparing executive briefings, reports, presentations, meeting materials, or correspondence.
• Bilingual or multilingual ability.
• Demonstrated commitment to equity, inclusion, student success, and service to diverse communities.

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national…