Senior Executive Management Assistant

The Department of Insurance and Financial Services (DIFS) is seeking an experienced, well‑organized, and highly professional individual to work in public service as a Senior Executive Management Assistant to the Director of the Office of Insurance Licensing, Investigations, and Audits. This position is an opportunity to build a lifelong career doing work that truly matters—helping to protect consumers and maintain public confidence in Michigan’s insurance and financial services industries.

This position serves as executive support to the Office Director and provides administrative and operational support to the Office’s Agency Audit and Insurance Investigation Sections. Key responsibilities include coordinating and delegating assignments to office staff; coordinating completion of assignments and monitoring workflow to ensure compliance with deadlines; maintaining records, reports, and statistical data; coordinating Office responses to the Office of General Counsel for Freedom of Information Act (FOIA) requests;

reviewing, editing, and proofreading investigation reports, audit reports, correspondence, and other professional documents; drafting correspondence, preparing reports and meeting materials, maintaining office records, coordinating and tracking staff assignments and deadlines; managing documents submitted to and received from the Office of General Counsel; maintaining confidential and sensitive information; managing calendars and schedules; and providing comprehensive administrative support in a fast‑paced regulatory environment with multiple competing priorities.

• The drive to serve the people of the State of Michigan and make a difference in an important role that supports Michigan individuals and businesses.
• The ability to thrive in a dynamic, collaborative, and high‑tech environment while demonstrating sound professional judgment and decision‑making.
• The ability to communicate clearly, concisely, and effectively both orally and in writing.
• The ability to exercise sound judgment and maintain confidentiality with sensitive information and documents.
• Strong proofreading, editing, and document review abilities with exceptional attention to detail.
• The ability to manage multiple assignments, competing priorities, and strict deadlines in a professional office environment.
• The ability to anticipate needs and work proactively in support of executive leadership.
• The ability to work effectively both independently and collaboratively within a team environment.

• Participation in webinars, conference calls, and employee development training.
• DIFS is looking for a team member who has an interest in helping others, who wants to learn and grow as a professional, and who wants to enjoy all the exciting things life in Michigan has to offer.
• This position provides competitive pay, retirement, health, vision, and dental benefits.

Note:
The Salary listed above is a range, and the final salary is determined by the selected candidate’s education and experience.

Work Location: This is an in‑person position based in Lansing, Michigan, with the possibility for a hybrid work schedule where you would work from home up to three days per week, following a training period, if approved.

Work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed.

DIFS is a Gold‑Level Veteran‑Friendly Employer, committed to recruiting, training, and retaining veterans and their spouses.

Education typically acquired through completion of high school.

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8‑level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9;

or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. Possession of an associate’s degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary
9. Some positions may require stenographic skills.