Legal Support Coordinator

Vaco is hiring for a Legal Support Coordinator opportunity in Cincinnati OH. Direct Hire, Onsite (2 remote days per month). Salary: 70-90,000/yr.

The Legal Support Coordinator supervises and coordinates the daily workflow of legal administrative assistants in support of the transactional practice groups including corporate, M&A, Tax and Real Estate. This position ensures the administrative transaction team follows established procedures, protocols, and operates at the highest level. The Legal Support Coordinator works collaboratively with team members to improve efficiency and deliver high quality service to attorneys and other legal team members.

In addition to supervisory responsibilities this position also provides administrative support to assigned attorneys. A high level of professionalism and confidentiality of client and firm matters are essential.

• Coordinate the daily workflow for transactional legal administrative assistants, including monitoring the Attorney Support Portal to ensure work is assigned and completed timely and efficiently.
• Review administrative processes and procedures, identify areas for improvement and provide recommendations.
• Establish and maintain harmonious working relationships and foster an atmosphere of teamwork and cooperation.
• Monitor and coordinate resource materials in Teams to provide the most up-to-date information for the administrative team.
• Conduct effective performance evaluations; share knowledge, mentor and provide guidance to team members.
• Assist with recruiting, onboarding, and training new team members.
• Maintain employees' timecards, time off requests, and remote work requests.

• Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner. Extensive editing, proofreading, and redlining of legal documents, including contracts, agreements, and corporate filings.
• Coordinate, assemble, and organize closing materials, including closing binders.
• Draft standard correspondence and format documents.
• Coordinate and manage attorney calendars, schedule meetings, and make travel arrangements.
• Enter time entries for attorneys accurately and efficiently into the firm's timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.

• High School diploma required.
• Minimum 5 years of corporate/transactional legal administrative assistant experience.
• Previous supervisory experience preferred.
• Working knowledge of legal documents, formatting, table of contents, styles, and track changes.
• Ability to manage workflow and delegate assignments and projects.
• Ability to train, coach, and provide constructive feedback.
• Excellent organizational, time management and follow up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities in an effective manner.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work effectively in a team environment.
• Proficient in Microsoft Office Suite.
• Experience working with a document management system.

Salary range for the role is 70-90,000/yr. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

To ensure the inclusion of all qualified individuals, Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to providing reasonable accommodations. If accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact

Vaco by Highspring and its parents, affiliates, and subsidiaries respect your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
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