Program Specialist - Facilities; Part-Time

Overview

South Puget Sound Community College seeks a highly motivated, qualified individual for the part‑time Program Specialist 3 position to support the Facilities department.

• Fire Suppression Systems Program
  • Independently manage, track, and facilitate scheduling for fire suppression systems across Lacey Campus, Angela Bowen Center, and Mottman Campus (17 buildings, multiple dry and wet systems).
  • Assess non‑compliant reports, schedule repair and re‑inspection with vendors to ensure compliance with municipal codes.
  • Track and interpret requirements for semi‑yearly, yearly, 5‑year, and 10‑year inspections under NFPA, local codes, and state rules.
  • Coordinate and troubleshoot inspections with campus staff.
  • Coordinate annual fire extinguisher inspections.
  • Ensure batteries in fire panels are functional and replaced as needed.
  • Receive, reconcile, and create requisitions/POs for vendor payments.
  • Track monthly and yearly expenditures for budget tracking and forecasting.
  • Prepare and maintain all related records and reports.
• Campus Utilities Record Tracking
  • Audit utility usage: trending weekly, monthly, and annually.
  • Monitor performance against standard operating parameters.
  • Report anomalies to Maintenance and Administration.
  • Provide monthly building performance reports.
  • Track historic records for current and future comparisons.
  • Record energy data in spreadsheets for documentation.
• Safety – Elevator Inspection System Program
  • Manage scheduling and repairs for elevator conveyance systems at Lacey Campus, Angela Bowen Center, and Mottman Campus.
  • Schedule and conduct inspections and re‑inspections with vendors to maintain compliance.
  • Track inspection requirements and timelines (semi‑annual, annual, 5‑year, 10‑year).
  • Coordinate inspections with campus staff and inspectors.
  • Coordinate annual inspections with L& I Inspectors.
  • Reconcile invoices and create PO's for vendor payments.
  • Track expenditures for budgeting.
  • Maintain all related records and reports.
• Clean Buildings Act Compliance Reporting
  • Coordinate with regulatory agencies such as the Department of Ecology, Department of Commerce, and the State Board of Community College and Technical Colleges.
  • Assist with documentation and reporting.
  • Obtain Build‑Operator Certification (BOC) Level 1 and 2 or complete training within one year.
• Hazardous Waste Reporting – 2‑Year Cycle
  • Prepare and submit the Biennial Hazardous Waste Report (EPA Form 8700‑13A/B) by March 1 of each even‑numbered year.
• Ancillary
  • Other duties as assigned.

• High school graduation or equivalent AND two years of applicable clerical experience or equivalent education/experience.
• Strong organizational skills; ability to work independently, prioritize tasks, maintain confidentiality, and handle interruptions.
• High degree of accuracy and attention to detail required.
• Excellent communication skills and ability to work well with others as a team member.
• Advanced computer skills with the MS Office suite (Word, Outlook, Excel, PowerPoint, Access).
• Commitment to a diverse, inclusive workplace serving students, faculty, and staff of varied backgrounds.
• Willingness or ability to obtain required certifications (e.g., BOC Level 1/2) as needed.

• Flexible work schedules and remote work opportunities where applicable.
• Fine dining in the Percival Room with vegetarian, vegan, and gluten‑free options.
• Clipper Coffee Corner serving coffee and student‑made food items.
• Brand new Health & Wellness Center.
• FREE bus service every 15 minutes to downtown Olympia and beyond.
• FREE parking on campus (no permits required).
• On‑campus child care.
• Walking paths and landscaped areas.
• Employee Resource Groups for networking and development.

South Puget Sound Community College is an Equal Opportunity Employer and Educator. We do not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, veteran status, or any other protected class. Harassment of any form is not tolerated.