Executive Assistant, President's Office

Executive Assistant, President’s Office

Partner with the President & Founder to advance our purpose-driven mission with clarity and care.

Enable an effective Board by managing agendas, materials, and action items.

Help drive our mission to better prepare youth for their future.

We are seeking a highly organized and deadline‑driven professional who provides a high level of administrative, governance, and strategic support to the President in advancing the mission and priorities of Let’s Talk Science. This role serves as a key partner to the President, enabling effective decision‑making, ensuring the smooth functioning of the Board of Directors and its committees, and strengthening alignment between governance and organizational strategy.

In addition to core executive support responsibilities, the role contributes to governance excellence and, in select areas, serves as an extension of the President’s Office — anticipating needs, advancing priorities, and supporting cross‑organizational coordination.

• Post‑secondary education in administration, business, public administration, or related field, or equivalent experience.
• Minimum 5 years’ experience in executive‑level administrative and governance support roles.
• Demonstrated experience supporting boards of directors and governance processes.
• Strong proficiency in Microsoft Office; experience with board portals or document management systems (e.g., SharePoint) preferred.
• Experience with Raiser’s Edge or customer relationship management (CRM) systems an asset.
• Fluency in both English and French an asset.
• Demonstrated professionalism, including the ability to maintain confidentiality and act with tact, integrity and diplomacy.
• Outstanding written communication skills, including preparation of material across various formats and audiences.
• Advanced oral communication, interpersonal and relationship management skills, including ability to influence and build productive working relationships with external stakeholders.
• Strong understanding of governance best practices and board dynamics.
• Exceptional organizational and project management skills.
• Ability to anticipate needs and operate proactively while managing competing priorities in a fast‑paced environment.
• Ability to work outside of regular hours on occasion.

• Flexible hours and flexible Fridays year round.
• Remote work option that enables you to join us anywhere in Canada with support for set‑up and connectivity.
• Generous vacation package: 3 weeks’ vacation to start + 2‑week paid winter closure.
• Adaptable holiday policies that allow for observance of diverse cultural and religious holidays.
• 10 paid sick days.
• Comprehensive group benefits coverage on a premium cost‑shared basis, including health, dental, vision, Employee Assistance Program (EAP), life, long‑term disability (LTD) and critical illness (starting at 3 months).
• Support for professional development and training to support our commitment to EDIA.
• Years of Service Recognition.

Expected hiring range: $60,000 - $70,000.

Let’s Talk Science is committed to equity, diversity and inclusion. We encourage applications from individuals who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2

SLGBTQ+. We provide accommodation for those with a disability or medical necessity. All qualified applicants are eligible to work in Canada.