Office Administrator

Overview

We are seeking a highly organized and professional Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative functions across various departments. This role offers an excellent opportunity for individuals with robust clerical skills and experience in office management to contribute to a dynamic work environment.

Allows for flexibility in schedule, individual responsibility and the chance to work with a team that values work life balance, honesty, integrity and self improvement. In person required however site travel and work from home will be appropriate at times.

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and Quick Books
• Handle filing systems, document proofreading, and ensure proper organization of all administrative files
• Provide customer support by addressing inquiries via phone, email, or in person, demonstrating excellent phone etiquette and customer service skills
• Assist with bookkeeping tasks, including invoicing and expense tracking
• Coordinate appointments, meetings, and calendar management for executive officers
• Perform general clerical duties such as typing correspondence, preparing reports, and maintaining office supplies

• Proven experience in office administration or clerical roles, preferably within medical or dental offices
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and Quick Books
• Strong computer skills with the ability to perform data entry accurately and efficiently
• Excellent organizational skills with attention to detail in proofreading and document management
• Experience with multi-line phone systems and front desk responsibilities
• Ability to handle customer service interactions professionally and courteously
• Strong typing skills with a focus on accuracy and speed
• Knowledge of bookkeeping practices related to invoicing and expense management is a plus
• Previous experience in construction or office environments is desirable but not required
• Ability to multitask effectively in a fast-paced environment and demonstrate excellent phone etiquette

• Casual dress
• Flexible schedule
• On-site parking

Pay: From $25.00 per hour

• English (required)

• Class G Licence (preferred)

Hybrid remote in Kingston, ON K7K 6Z3