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Executive Assistant
Remote / Online - Candidates ideally in
Front Royal, Warren County, Virginia, 22630, USA
Listed on 2026-06-19
Front Royal, Warren County, Virginia, 22630, USA
Listing for:
Moms In Motion - A Virginia Service Facilitation Provider
Remote/Work from Home
position Listed on 2026-06-19
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Benefits
- 401(k)
- Employee discounts
- Health insurance
- Home office stipend
- Paid time off
- Parental leave
- Training & development
- Vision insurance
- Wellness resources
Hybrid – Must live within 1 hour of Front Royal, VA. Travel required.
Are you a highly organized individual who thrives on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a Detail‑oriented Executive Assistant to support our CEO and COO.
What You’ll Do- Manage executive calendars, scheduling, and travel arrangements
- Coordinate leadership meetings, company retreats, and special events
- Work directly with hotels, vendors, and event planning partners
- Manage event budgets, contracts, logistics, and attendee communications
- Conduct research and prepare reports, presentations, and executive materials
- Attend meetings, take detailed notes, and track action items
- Support company programs, projects, and strategic initiatives
- Handle confidential information with professionalism and discretion
- Strong time management, organizational, scheduling, and project coordination skills
- Exceptional attention to detail and superior research abilities
- Ability to work independently while contributing effectively as part of a team
- Strong verbal and written communication skills
- Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
- Strong administrative writing, reporting, and presentation skills, specifically with Canva and Power Point
- Event planning experience and familiarity with travel logistics (required)
- Proven leadership or management experience
- Proficiency in Microsoft Office, internet research, and general computer applications
- Strategic thinking and planning
- Must submit to a criminal background check
- Two professional references required
- Contract negotiation experience
- Budget management experience
- Google Workspace and Zoom Workspace experience
- Leadership or management experience
- Paid Training
- Paid Holidays
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Columbus Day
- Veteran's Day
- Thanksgiving
- Day after Thanksgiving
- Winter Break:
December 24th through January 1st - 1 Floater Holiday: 8 hours to be used on any day of your choice
- Medical, Dental & Vision Insurance
- Disability, Life, and AD&D—company paid
- 401K with Employer Match
- EAP & Telemedicine Access
- Flexible Spending Accounts & Dependent Care Options
- Supplemental Insurance (Accident, Cancer, Critical Care & more)
- Annual Tech Stipends
- Mileage & Cell Phone Reimbursement
- Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more)
- Flexible work from home options available
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