Executive Assistant​/Operations Manager

Job Summary

Our client is seeking an Executive Assistant / Operations Manager to join their team! This position is located in Washington, DC and follows a hybrid work schedule.

• Provide high-level administrative support to executive leadership and the broader team
• Manage calendars, meeting coordination, travel arrangements, itineraries, and office operations
• Develop, manage, and track departmental budgets, expenses, invoices, and financial reporting activities
• Serve as the primary liaison with accounting, procurement, vendors, building management, and internal stakeholders
• Prepare expense reports, intercompany billing requests, budget analyses, and monthly financial reviews
• Coordinate onboarding logistics, office events, meetings, guest visits, and executive communications
• Support process improvement initiatives while ensuring compliance with financial controls, policies, and audit requirements

• Bachelor’s degree in Business Administration, Finance, Human Resources, Marketing, or a related field, or equivalent experience
• 10 years of experience supporting senior executives in an Executive Assistant, Operations Manager, Chief of Staff Support, or Office Manager capacity
• Strong accounting, budgeting, invoice processing, expense reporting, and financial reconciliation experience
• Experience managing executive calendars, complex travel arrangements, meetings, and stakeholder communications
• Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Word, and Outlook
• Experience interacting with senior leadership, executives, and external stakeholders in a highly professional environment
• Strong organizational skills with the ability to manage multiple priorities and confidential information

• Experience supporting Government Relations, Public Affairs, Legal, or Executive Leadership teams
• Experience with procurement processes, purchase requisitions, and vendor management
• Experience preparing budget forecasts, P&L reviews, and variance analyses
• Experience managing office operations and facilities coordination
• Professional Assistant Certificate of Excellence or similar certification
• Experience with onboarding coordination and employee support activities
• Experience supporting audit, compliance, or financial control processes

• Executive Presence and Professionalism
• Financial Acumen and Attention to Detail
• Organizational and Project Coordination Skills
• Relationship Building and Stakeholder Management
• Confidentiality and Sound Judgment

• Location:
  
  Washington, DC
• Hybrid -- onsite Tuesday, Wednesday, and Thursday from 10:00 AM to 4:00 PM, with remote work Monday and Friday. Additional onsite presence may be required based on business needs.

• Pay Range:
  The approximate pay range for this position is between $28.00 and $40.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered