Secretary -E9, Executive Secretary E10 - Muskegon

Secretary 7-8

Duties include awareness of the Director’s viewpoint on sensitive and difficult situations, preparing and editing routine correspondence and reports, taking meeting minutes, and assembling information from files, documents, newspapers and other resources for the Director, office staff, and others.

Assist the County Director in the management of day-to-day activities, coordinating county assignments and compiling information for responses to department deadlines. Schedule the Director’s calendar, prepare and edit reports, routine correspondence, and minutes of meetings. Assemble and summarize information from files, documents, newspapers and other available resources. Gather data for surveys or prepare research on special subjects or projects.

Assist the County Director in the management of day-to-day activities, coordinating county assignments and compiling information for responses to department deadlines. Schedule the Director’s calendar, prepare and edit reports, routine correspondence, and minutes of meetings. Assemble and summarize information from files, documents, newspapers and other available resources. Gather data for surveys or prepare research on special subjects or projects.

Educational level typically acquired through completion of high school.

• Secretary 7:
  Two years of office experience involving administrative support practices, including one year of 6‑level administrative support experience.
• Secretary 8:
  Three years of office experience involving administrative support practices, including one year equivalent to experienced‑level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.
• Secretary 9:
  Four years of office experience involving administrative support practices, including one year equivalent to advanced 8‑level administrative support work or equivalent to a Secretary E8 or Legal Secretary E8; or four years of office experience, including two years equivalent to experienced E7‑level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.
• Executive Secretary E10:
  Five years of office experience involving administrative support practices, including two years equivalent to advanced 8‑level administrative support work, Secretary E8, or Legal Secretary E8; or one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

The physical location of this position is Muskegon County DHHS, 2700 Baker Street, Muskegon, MI 49442. Remote work and hybrid work schedule requests may be considered on a case‑by‑case basis, provided the employee is located in Michigan.

• Employees will be provided a computer to perform state work. Phones may also be provided for necessary communications.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process, including responses to application questions, interview questions, or exercises.

Departments reserve the right to close postings prior to the closing date based on the volume of applications received.

MDHHS is committed to ensuring a diverse workforce, and a work environment where all employees are treated with dignity, respect and fairness.