Executive Assistant

Opto-Knowledge Systems, Inc. (OKSI) develops advanced sensing, imaging, and artificial intelligence technologies that support aerospace, defense, and scientific applications. Our teams combine engineering, optics, and machine learning expertise to deliver innovative solutions to complex technical challenges.

OKSI is seeking a highly organized Executive Assistant to provide administrative and operational support to executive leadership. The role manages complex schedules, coordinates meetings and travel, prepares communications and reports, and helps ensure smooth coordination across teams. The Executive Assistant plays a key role in supporting leadership priorities and helping executives stay focused on strategic initiatives.

• Manage calendars for executive leadership, including scheduling meetings, coordinating priorities, and ensuring efficient use of time.
• Coordinate internal and external meetings, including scheduling, agenda preparation, and follow‑up on action items.
• Arrange domestic and international travel, including flights, lodging, transportation, and itineraries.
• Draft correspondence, reports, and presentations on behalf of executives.
• Support coordination across departments by tracking deliverables and helping manage deadlines.
• Maintain organized records and documentation while handling sensitive information with discretion.
• Assist with coordinating executive visits, customer meetings, and company events.
• Prepare expense reports and support general administrative tasks for executive leadership.

• Strong organizational and time‑management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• High level of discretion and professionalism when handling confidential information.
• Ability to anticipate needs and proactively resolve scheduling conflicts.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office and standard office systems.

• Experience supporting executive leadership or senior management teams.
• Experience coordinating complex calendars and travel logistics.
• Experience using Unanet or similar ERP systems for timekeeping or expense reporting.
• Experience preparing professional reports, presentations, or briefing materials.
• Experience working in a technology, engineering, or defense environment.

• Three to five years of administrative or executive support experience.

• Full‑time position.

• Salary range: $68,000 – $92,000 annually.
• Medical, dental, and vision coverage fully paid by the employer.
• Three weeks of vacation to start.
• Automatic company contribution to 401(k) – 5% of earned wages (no matching required).
• Educational assistance and professional development opportunities.
• In‑office (St. Petersburg, FL or Torrance, CA) or remote work (United States) available, depending on the position.

• You must have, or be eligible to obtain, a U.S. Department of Defense Secret security clearance. You will be subject to government security investigations and must be able to access classified information. The inability to obtain a security clearance will result in you being ineligible for the position.

We are an equal‑employment‑opportunity and affirmative‑action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. This employer participates in E‑Verify.